Subcontracting Coordinator

Cenero employees are truly empowered to innovate at every level, in every function. We hire high energy activators, that aren't afraid to leverage their passion and expertise. And we're agile, which means you can make a difference with your career, while learning, growing and having fun!

Opportunity Summary

The Subcontracting Coordinator manages subcontractor relationships and contracts across the U.S. and internationally to supplement Cenero's workforce, particularly in remote locations, union buildings, and areas of specific business need. This role requires strong collaboration with internal and external stakeholders to define project requirements, review proposals, negotiate agreements, and oversee contracts for projects of varying scope and complexity.

Key responsibilities include sourcing and prequalifying subcontractors, validating project completion, maintaining data integrity within subcontractor database, and addressing performance issues. The role emphasizes exceptional customer service aligned with Cenero Core values, budget management, and performance evaluation, to ensure successful project execution in line with Cenero standards and industry best practices.

Essential Duties and Responsibilities

* Identify, recruit, and prequalify national and international AV subcontractors

* Collaborate with project managers and internal teams to obtain project requirements for subcontract engagement

* Secure and evaluate subcontractor proposals based on cost, services, timing, and terms.

* Negotiate pricing to align with budget constraints, where necessary

* Execute contracts and provide a clear handoff to Cenero project managers

* Process and coordinate pre-sale site survey requests

* Validate project completion through communication with project managers and subcontractors

* Maintain real-time status updates on all labor requests

* Monitor, approve, and track subcontractor invoices and payments using company software

* Manage project files, subcontractor SharePoint records, and database integrity

* Maintain and strengthen subcontractor relationships, even outside active contracts

* Act in accordance with Cenero's core values, contributing to a positive workplace culture

* Other duties assigned as assigned

Experience and/or Education

* High school diploma, or equivalent. Bachelor's Degree preferred.

* Minimum 2 years in contract management or equivalent experience

* Experience working in the audio-visual or construction industry is strongly preferred

* Valid Driver's License and clean Motor Vehicle Record

Skills

* Highly detail-oriented and strong organizational skills

* Excellent interpersonal and communication skills (written and verbal) to collaborate effectively across all levels, both internally and externally

* Knowledge of contract management and skillful negotiation abilities

* Understanding of the construction industry and key scheduling milestones

* Familiarity with audiovisual equipment, cabling, and integration

* Strong problem-solving and creative thinking skills to ensure objectives are successfully met

* Customer service focus with the ability to maintain strong business relationships

* Ability to work independently, prioritize tasks effectively, and thrive in a fast-paced environment

* Proficient in Microsoft O365 applications

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, walk, climb ladders, reach with hands and arms, carry materials, use hands and fingers to operate a computer, telephone, and tools, and talk and hear. Other requirements include:

* Must be able to lift and/or move objects up to 15 pounds

* Required to operate all necessary mechanisms to safely drive motor vehicles

Work Environment

The work environment is primarily an office location. Occasional travel may be required within a two-hour radius of the assigned Cenero office. Out of office environments may include educational buildings, corporate office buildings, government locations, construction sites, and Cenero offices.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits and Perks

• Industry-leading healthcare coverage begins on your first day of employment. Includes medical, dental, vision, and prescription
• Savings and 401K Investments with company match
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Dependent Care Spending Account (DCA)
• 100% Company paid Life insurance
• 100% Company paid Short Term Disability
• Optional Long Term Disability
• Paid Time Off awarded at hire
• On-site gym, weight room, locker room
• Giving Programs
• Employee Tuition Reimbursement
• Opportunities to network and connect
• Lucrative Employee Referral program
• Delicious Free coffee

COMPANY INFORMATION

Since 1999, Cenero has helped organizations gain a competitive edge by leveraging audio visual and conferencing technology as productivity tools. Our extensive knowledge of Audio Visual Systems, Video Conferencing and Network Infrastructure delivers solutions that improve communication and drive efficiency throughout the client's organization. The right technology can make or break a video meeting. Smart AV solutions can offer both in-office and remote participants an equal seat at the table, so everyone can engage and interact easily and comfortably. AI-informed technology can improve audio, video and interactive experiences, creating a consistency across spaces and seamlessly connecting remote teams.

Our Constant Connect solution is a suite of managed services that assures technology readiness for all collaboration spaces. The suite includes:

• Proactive Managed Services identify and solve issues before meetings even start
• UC Proactive Managed Services monitors rooms and UC platforms like Teams and Zoom to keep spaces fully functional
• Reactive Managed Services provide immediate assistance for all tech issues
• An Analytics Dashboard provides detailed data for more informed business planning
• AV Staffing Services provide on-site support of complex AV technology

We are growing rapidly, and our recent acquisition by Ricoh in October 2022 has accelerated our growth. This acquisition will help RICOH support its customers with their growing number of offices, meeting rooms, and learning spaces that are quickly being modified to support hybrid working and learning models. Cenero has a new headquarters building in Malvern, PA, and 4 other U.S. offices. (New York, Washington DC, Charlotte, and Dallas) We offer a range of flexible AV solutions that improve communication, drive productivity, and empower collaboration. Our suite of solutions includes systems design and delivery, as well as managed services, which fits in perfectly with Ricoh's portfolio of digital workplace solutions.

At Cenero, we have a vibrant corporate culture which focuses on work/life balance. Cenero has won numerous awards including Best Place to Work and Inc Magazine's List of the 5000 Fastest Growing Companies (both awards 4 times). You can choose from a broad selection of medical, dental, vision, life insurance, and disability insurance options. You can contribute to your financial security with a Retirement Savings Plan (401K) with a company match. You can augment your education with tuition assistance programs. Enjoy paid vacation time and paid holidays annually. All of your benefits begin on Day One of employment.

Cenero provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Direct candidates only. HLH. No employment agencies or third-party resumes will be accepted.