Senior Office Support Assistant (BHS Faculty Support), UMKC School of Nursing and Health Studies, 57011

UMKC School of Nursing and Health Studies - Bachelor of Health Sciences Program

Position Summary:
The BHS Faculty Support Assistant provides administrative, logistical, and operational support to faculty and students within the BHS program. This role involves event coordination, faculty assistance, student services support, and document management. The position also includes responsibilities related to curriculum updates, internships, and financial processing.

Primary Responsibilities:

Faculty and Student Support:

• Assist faculty with administrative tasks, document preparation, and course materials.
• Answer student phone calls and emails related to the BHS program.
• Attend Student Services staff meetings to stay updated on student policies.
• Support the Program Director in managing faculty needs and academic coordination.
• Coordinate guest speakers for HLSC courses including sending parking passes.

CourseLeaf & Curriculum Updates:

• Assist SoNHS programs in updating courses and programs in the CourseLeaf system.
• Attend Curriculum, Faculty Steering, and Faculty Assembly meetings to track course changes.
• Work with the Student Services Director and Associate Dean of Academics to ensure timely CourseLeaf submissions.

Service Learning & Internships:

• Maintain and update the Service-Learning Master List.
• Communicate with sites regarding participation and affiliation agreements.
• Assist students with service learning and internship placements, ensuring all requirements are met.
• Manage internship tracking, evaluations, and student communications regarding program expectations.

Event Coordination & Scheduling:

• Schedule conference rooms, computer labs, and teleconference sessions as requested by faculty.
• Assist in organizing and supporting school-wide events, including graduation and KC Prep.
• Create and manage RSVP lists for events such as "Meet the Employer" sessions.

Document & Syllabi Management:

• Collect and review syllabi for all programs before each semester starts.
• Maintain and update BHS program documents and the BHS website.
• Manage the BHS email inbox and respond to inquiries.

Financial & Purchasing Responsibilities:

• Process expense reports, reimbursement forms, and purchasing requests.
• Order business cards, classroom supplies, and manage pro-card purchases.
• Track and report gift card usage for service-learning programs.

Additional Responsibilities:

• Provide general faculty support, including making copies, preparing student scoring forms, and proctoring exams if needed.
• Ensure contract affiliations are updated for internships and service-learning sites.
• Assist with the creation and management of Smartsheet forms for tracking student progress and event coordination.
• Other duties assigned by faculty or administrative leadership

Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills are acquired.

• Experience providing administrative support in an academic setting
• Strong organizational and communication skills
• Ability to manage multiple tasks and deadlines efficiently
• Familiarity with CourseLeaf, Canvas, and other academic management systems
• Experience with event planning and faculty support

This is a full-time, benefit eligible, non-exempt, hourly paid position.

$16.72 to $22.00 per hour commensurate with education, experience, and internal equity.

Open until filled, for best consideration apply by Sunday, April 20th, 2025.

This role is primarily in-person and requires regular on-site collaboration with faculty, students, and administrative offices across the School of Nursing and Health Studies and UMKC.

Kansas City offers the best of both worlds-a vibrant, urban community with Midwestern appeal. The city's rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City's biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.

UMKC's campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children's Mercy Hospital.

UMKC is proud to be "Kansas City's university," and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.