UMN Morris Mailroom Personnel

Bargaining unit consideration begins on 3/27/25 and ends on 4/3/25.
Pay rate: $21.69 per hour
Schedule: 32 hours per week, Monday-Thursday 9:30 AM - 4:00 PM, Friday 7:30 AM - 4:00 PM

Position Overview: The University of Minnesota Morris (UMM) seeks to hire a Mailroom Personnel (1826: LR-Clerical - Prin Ofc & Admin Specialist) responsible for providing mail service to the Morris campus, in an efficient and dependable manner. This position will demonstrate appreciation of cultural diversity and the ability to work effectively with people from a wide variety of backgrounds, cultures, and experience

This is an 80% time, in person position on the UMN Morris Campus represented by the AFSCME Clerical Bargaining Unit.

Job Duties/Responsibilities:

• General Operations Percent Time 40%
  • Balance the register cash drawer and stamps daily.
  • Keep track of stamps needed to purchase for resale.
  • Prepare a weekly deposit and the month end billing to be submitted to the business office.
  • Manages the postal codes and accounts in the Pitney Bowes postage meter.
  • Assists in preparing and tracking data of packages from each carrier.
  • Perform day-to-day operations including computer data search and data entry.
  • Assists in managing unclaimed parcels and mail.
  • Prepare and monitor student box lists, forwarding lists, and summer box lists.
  • Assist with preparation of special mailing paperwork for check and distribution.
  • Customer service duties include distributing packages, selling stamps, mailing envelopes and boxes and providing special mail services such as certify and ensure mail, calculate and collect postage and answer questions about all postal regulations and service for incoming and outgoing mail.
  • Retrieve customer signatures for registered, certified, and insured mail.
  • Work with USPS, UPS, and FEDEX software, cash register, and a postage meter.
• Distribute and Deliver Mail and Packages Percent Time 30%
  • Receive, sort and distribute U.S. mail for all departments of the University of Minnesota Morris campus, WCROC and all students.
  • Lifting, carrying and moving parcels up to 50lbs.
  • Provide mail service for incoming and outgoing mail.
  • Load and unload mail from mail processing center.
  • Prepare incoming and outgoing mail for distribution at post office and mail processing centers.
  • Distribute mail by climbing stairs carrying a bag of mail and totes of parcels.
  • Must be on their feet for up to four hours at a time.
  • Sort and distribute on-campus mail and parcels to all departments.
  • Sort student mail, check for box numbers and distribute to post office boxes daily.
  • Duties include lifting, climbing stairs, carrying and moving packages up to a minimum of 50 lbs.
  • Handle freight from USPS, UPS, FEDEX, and SPEEDEE.
  • Sign in, sort, post, deliver or post for pick up.
  • Duties include delivering packages up to 50lbs., lifting, climbing stairs, carrying and moving packages.
  • Sorting packages that may require heavy lifting, up to 50lbs.
  • Communicate with department/person for pickup of parcels weighing more than 50lbs.
  • Track and manage unclaimed parcels.
  • Knowledge of UPS, FEDEX, and USPS software to provide outgoing parcel service.
• Assist Duplicating Services Percent Time 30%
  • Assist with processing copy center customer orders.
  • Prepare promotional materials, copy, scan, fax, laminate, fold, hole punch, staple, and collate.
  • Other duties as assigned

Required Qualifications:

• High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience. Computer experience required.
• Post office mail knowledge/skills may be required.
• Excellent customer service skills are required to meet all staff, faculty, student and visitor's demands.
• Must be able to work independently, friendly and cooperatively with co-workers.

Physical Qualifications:

• Must be able to lift/carry up to a minimum of 50 lbs., climb stairs, be able to stand up to 8 hours at a time, sort, lift, and transfer heavy packages.
• Will need to take freight (up to 50lbs.) to campus departments.
• Be able to walk up to two hours making campus deliveries.

Nestled on a 121-year-old campus in west central Minnesota, the University of Minnesota Morris stands out as one of the nation's top public liberal arts colleges. Our intimate, close-knit community fosters meaningful faculty-student collaborations in research, study abroad, and community-engaged learning. Located 150 miles west of the Twin Cities, situated amid the tall grass prairies of Minnesota, our campus also has advanced sustainable, environmentally friendly initiatives that are nationally recognized, and touch nearly all aspects of campus life. Discover more about us here!

Pay Range: $21.69 per hour; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• The University offers a comprehensive benefits package that includes:
• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota Morris (UMN Morris)

The University of Minnesota Morris (UMN Morris) makes its home on a 121-year-old campus on the western edge of the state and is one of the top public liberal arts colleges in the nation. The small, close-knit campus emphasizes faculty/student collaboration in research, study abroad, and community engaged learning. Deeply rooted in the tall grass prairies of Minnesota, the campus also has advanced sustainable, environmentally friendly initiatives that have grown to levels of national leadership and touch nearly all aspects of campus life.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).