Assistant Director for Business & Human Resources

University of Georgia

retirement plan

United States, Georgia, Athens

Mar 27, 2025

Posting Details

Posting Number	S13419P
Working Title	Assistant Director for Business & Human Resources
Department	VPSA-Recreational Sports
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department	The Department of Recreational Sports in the Division of Student Affairs promotes healthy lifestyle choices by providing development, growth, and education for the University of Georgia community through the spirit of recreation.
College/Unit/Department website	recsports.uga.edu
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday with additional night and weekends to meet departmental deadlines.
Advertised Salary	Commensurate with Experience
Posting Date	03/27/2025
Open until filled	No
Closing Date	04/15/2025
Proposed Starting Date	06/01/2025
Special Instructions to Applicants	The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications stated below and a current resume.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Fiscal Affairs Manager
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Bachelor's degree in business, Finance, Human Resources or related field preferred
Position Summary	The Assistant Director for Business and Human Resources has primary responsibility for managing the daily business and human resources operations of the Recreational Sports Department, a large and complex unit that manages the Ramsey Student Center and six outdoor recreation facilities. The department offers 250+ recreation programs each semester and employs 25 full-time staff members, four (3) graduate assistants and 450+ student employees. In addition, this position must ensure that all funds generated by and/or budgeted to the department ($4.7 million annually) are accounted for and expended according to all applicable fiscal policies and procedures. The incumbent is responsible for managing two full-time staff members and reports directly to the Director of Recreational Sports.
Knowledge, Skills, Abilities and/or Competencies	Proven ability to develop effective working relationships with students, faculty, staff, alumni, administrators, and community members. Possess strong supervisory and leadership skills. Ability to interpret, communicate and implement UGA fiscal and human resources policies and procedures. Ability to analyze and reconcile financial data. Ability to work calmly under deadlines and manage competing priorities. Ability to keep sensitive information secure and confidential. Knowledgeable in fiscal management, assessment, and evaluations. Ability to create, compose and edit written records. Ability to learn UGA accounting, payroll and purchasing policies, procedures and online systems including Oracle PeopleSoft, OneUSG Connect, GAIL, UGAMart, Works, OSFA Scholarship System, and Microsoft Office Suite. nect, GAIL, UGAMart, Works, OSFA Scholarship System, and Microsoft Office Suite.
Physical Demands	Move throughout the 440,000 sq. ft Ramsey Center. Stand; walk; sit. Use hands; reach with hands and arms. Occasional operation of department-owned vehicles to run job-related errands. Drive as needed to perform job duties. Lift and/or move up to 10 pounds and occasionally lift/more up to 50 pounds. Close vision, distance vision, peripheral vision, depth perception and focus.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Fiscal Oversight:

Analyze and report on the department's business operations, trends, costs, revenues, financial commitments, and obligations.
Compile data to develop and maintain reporting and monitoring tools. This includes but is not limited to, UBIT calculations, Rec Fee Proposal, and the preparation of the 5-year plan workbook and narrative.
Provide guidance and assistance with budget and salary setting.
Review and approve all financial transactions.
Serve as the 2nd level approver for all P-card transactions and statements.
Ensure the monitoring and periodic audit of point-of-sale operations at the cashier's window, admissions, and the Outdoor Recreation Center.

Percentage of time

Duties/Responsibilities

HR Oversight:

Manage and provide oversight of the hiring process of over 450 students, temporary and full-time staff for the department, including coordinating, communicating, documenting, and reporting on the hiring, promotion, and reclassification processes and efforts.
Serve as the department liaison with the division's Associate Director for HR Operation.
Monitor position funding for all positions.
Review and approve all HR transactions.
Develop, implement, review, and revise, as needed, departmental policies and procedures for business and human resources.
Ensure that the department is compliant with all applicable federal, state, Board of Regents, and University of Georgia laws, statutes, policies, and procedures.
Provide oversight of audit records and the records management system.
Aids departmental staff in understanding and complying with UGA fiscal, purchasing, human resources and travel policies and procedures.

Percentage of time

Duties/Responsibilities

Staff Supervision:

Directly supervise and oversee the work of the Human Resources Manager and Membership Operations Manager, including recruitment, training, and performance evaluations.
Actively promote and participate in the engagement, development & retention of each staff member.
Foster a culture of continuous development through coaching, mentorship, and goal setting.
Conduct regular check-ins and annual evaluations, providing constructive feedback and recognizing achievements. Work collaboratively with employees to establish clear goals and expectations.

Percentage of time

Duties/Responsibilities	Other Duties: Process payments for all Non-UGA Rec Sports facility rentals for the department. Assists with annual rec sports golf tournament with donations, registration and administration. Manages all scholarship funds for the department.
Percentage of time	10