New

Executive Assistant and Office Coordinator

McKinsey & Company
parental leave, paid time off
United States, Florida, Miramar
Jun 06, 2025
Global Administration Executive Assistant and Office Coordinator Job ID: 96402 Do you want to work on complex and pressing challenges-the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you've come to the right place. Your Impact In this role, you will manage the administrative support for the Global Leader of Optimize and four other Directors as required. In addition to supporting senior leadership, you will also provide backup support for the Optimize Procurement Partner when required, ensuring continuity and responsiveness. This role requires exceptional organizational skills, proactiveness, and the ability to manage complex priorities while operating with a high level of discretion. You will play a critical role in ensuring smooth operations by managing calendars, resolving conflicts, and making confident decisions on behalf of the leaders you support. You will be expected to build a deep understanding of functional priorities and translate them into relevant actions across multiple impact areas, ensuring that time and resources are allocated effectively. In this role, you will be responsible for organizing and planning domestic and international travel, ensuring all logistics-from flights to accommodations and local transportation-are managed seamlessly through the firm's Travel Department. You will also prepare and submit time and expense reports promptly, reconciling reimbursement issues as necessary. Your ability to foster strong relationships across the firm will be key to success in this role. You will develop and maintain effective, collaborative relationships with senior leaders, internal teams, and external stakeholders, ensuring seamless coordination and execution of day-to-day responsibilities. You will also be responsible for coordinating key activities for our Miramar office. You will work in close collaboration with the Office Services Administrator to ensure seamless office operations and a productive work environment. You will also assist with planning and coordinating on- and offsite events, managing scheduling, logistics, communications, and budget planning. Additionally, you will play a critical role in onboarding new colleagues, ensuring they are welcomed, set up for success, and provided with the resources they need to integrate smoothly into their roles. Optimize is a global McKinsey function dedicated to enhancing and protecting the firm's resources and reputation. We make it easy for colleagues to buy goods and service responsibly by managing all major spend categories and creating leading solutions and experiences across our supplier ecosystem. Through end-to-end category management, automation, and user-centric processes, we enable colleagues to procure optimal products and services that are low risk, sustainable, and inclusive. Additionally, Optimize enhances colleagues' experiences by delivering world-class travel, real estate, and events. You'll work in our Miramar office as part of our Optimize team supporting a Global leader of Optimize. You will work with and collaborate closely with a wide range of stakeholders both within Optimize and the firm globally. Your Growth You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact. In return for your drive, determination, and curiosity, we'll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference. When you join us, you will have: Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey. A voice that matters: From day one, we value your ideas and contributions. You'll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes. Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm's diversity fuels creativity and helps us come up with the best solutions. Plus, you'll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences. Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children. Your qualifications and skills Bachelor's degree preferred or equivalent work experience 5+ years of proven experience as a C-suite Executive Assistant Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment Ability to interact with senior leaders and operate as an integral member of the team Maintains confidentiality and handles sensitive information with discretion Excellent attention to detail Collaborative style and ability to adapt and incorporate input from various teams High energy and responsiveness, with a focus on quality Comfortable operating in a fast-paced, dynamic, and often ambiguous environment Please review the additional requirements regarding essential job functions of McKinsey colleagues. Apply Now Apply Later FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. Certain US jurisdictions require McKinsey & Company to include a reasonable estimate of the salary for this role. For new joiners for this role in the United States, including all office locations where the job may be performed, a reasonable estimated range is $68,800 - $86,000 USD -to help you understand what you can expect. This reflects our best estimate of the lowest to highest [salary/hourly wages] for this role at the time of this posting, ensuring you have a clear picture right from the start, though it's important to remember that actual salaries may vary. Factors like your office location, your unique blend of experience and skills, start date and our current organizational needs all play a part in determining the final figure. Certain roles are also eligible for bonuses, subject to McKinsey's discretion and based on factors such as individual and/or organizational performance. Additionally, we provide a comprehensive benefits package that reflects our commitment to the wellness of our colleagues and their families. This includes medical, mental health, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement contributions program, financial guidance, and paid time off. FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites. Job Skill Group - N/A Job Skill Code - EARD - Executive Assistant Function - Industry - Post to LinkedIn - Yes Posted to LinkedIn Date - Mon Mar 24 00:00:00 GMT 2025 LinkedIn Posting City - Miramar LinkedIn Posting State/Province - Florida LinkedIn Posting Country - United States LinkedIn Job Title - Executive Assistant and Office Coordinator LinkedIn Function - Administrative;Customer Service;Strategy / Planning LinkedIn Industry - Events Services;Facilities Services;Information Technology and Services LinkedIn Seniority Level - Mid-Senior level