HR Executive Assistant

ABOUT INSPIRE MEDICAL SYSTEMS

Inspire is the first of its kind medical device designed to make a difference in the lives of those living with Obstructive Sleep Apnea (OSA). We are revolutionizing the sleep industry with our FDA-approved medical device, designed to reduce OSA severity for those who cannot tolerate or get consistent benefit from CPAP. Inspire Medical Systems is committed to enhancing patients' lives through sleep innovation. We are steadfast in our commitment to prioritize patient outcomes, act with integrity and lead with respect. With positive persistence at our core, we are committed to all those we serve.

WHY JOIN OUR FAST-GROWING TEAM

At Inspire, we value people - your diverse experiences, backgrounds, and thoughts. We elevate voices and encourage learning opportunities to build a professional network that grows into community. We embrace a people-first culture by offering hybrid work schedules, excellent benefits, 401k matching, ESPP, flexible time off (FTO), and tuition reimbursement.

If you're passionate about making a difference in people's lives and want to work with innovative technology, come be a part of our great team!

ESSENTIAL JOB FUNCTIONS

The Executive Assistant, Human Resources (HR) provides administrative support to the Chief People Officer (CPO) and coordination support as needed for key HR functions. This role is a partner to the CPO, integrated into daily HR team workflow and working with other Executive Assistants and teams across the company. A high level of confidentiality and collaboration is critical in this role.

OPPORTUNITIES YOU WILL HAVE IN THIS ROLE

• Calendar management, often in collaboration with other Executive Assistants.
• Planning and execution of meetings and events both on small and large scale.
• Prepare and edit presentation materials (typically in PowerPoint) for senior-level meetings including Executive Leadership team and Board of Directors, and monthly HR All-Hands meetings; sometimes with limited direction.
• Project manage key process timelines and orchestrate or support project team members' efforts as needed to ensure-on time completion of key tasks. This includes quarterly Board of Directors Organization and Compensation Committee materials driven by HR.
• Maintain, track, and review reports relating to HR budget and expenses. Research and resolve issues relating to expense reports, purchase orders, invoices, etc.
• Manage contracts and payments for ongoing vendor relationships.
• Proactively monitor, triage and/or resolve issues as needed. Approach work proactively and with a problem-solving and partnership mindset.
• Provide back-up support to other HR team Coordinators for tasks such as HR inbox responses to employee questions, interview scheduling, new hire onboarding, meeting room set-up, systems support, reporting to support the annual operating plan and other HR processes.
• Coordinate travel arrangements for CPO; execute expense reports following company policy & procedures.
• Stay on top of key deadlines and coordinate others to complete tasks or projects as needed.
• Establish and maintain collaborative working relationships with HR team, business leaders, Executive Assistants, and key contacts, both internal and external.
• Contribute positively to team culture. For example, suggest ideas for and/or plan fun activities occasionally. Encourage collaboration and communication across the team. Pitch in to support teammates where possible through workload peaks.
• Maintain HR team site on company intranet, both as directed by other HR team members and proactively recommend changes/updates.
• Administrative support for Inspire Gives, our company philanthropy program.
• Maintain confidentiality in all work.
• Oversee and ensure efficient and effective office procedures and work flow.
• Work on special projects as assigned.
• Perform other administrative duties as required.

WHAT YOU CAN BRING TO OUR GREAT TEAM

Required:

• High school diploma or equivalent required.
• Minimum of 6 years of experience providing administrative support to executives.
• Experience managing/coordinating meetings, calendars, and travel.
• Advanced proficiency in PowerPoint, Outlook, and Teams. Solid proficiency in Microsoft Word, Excel, SharePoint, Adobe Acrobat, and Concur or similar travel and expense systems.
• Proven collaborative working style, with the ability to partner with individuals at different levels and with different working styles.
• General technical aptitude for learning new technologies and leveraging technology wherever possible to streamline or improve processes.
• Positive outlook with a problem-solving mindset.

Preferred:

• Bachelor's degree preferred.
• Minimum of 2 years of experience providing administrative support to C-Level Executives.
• Experience working in HR and/or with a Board of Directors.

SALARY

The salary for this position is expected to be between $78,000 - $118,000 and will be offered at a level consistent with the experience and qualifications of the candidate. This information reflects the anticipated salary range for this position at the time of posting. The salary range may be modified in the future and actual compensation may vary from the posting based on various factors such as geographic location, work experience, education and/or skill level.

BENEFITS AND OTHER COMPENSATION

Inspire offers a highly competitive benefits package including (general description of the benefits and other compensation offered):

• Multiple health insurance plan options.
• Employer contributions to Health Savings Account.
• Dental, Vision, Life and Disability benefits.
• 401k plan + employer match.
• Identity Protection.
• Flexible time off.
• Tuition Reimbursement.
• Employee Assistance program.
• All employees have the opportunity to participate in the ownership and success of Inspire. Employees at all levels can participate through equity awards and the Employee Stock Purchase Program.

Inspire Medical Systems provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, creed, sex, national origin, age, disability, marital status, familial status, sexual orientation, status regarding public assistance, membership or activity in a local commission, military or veteran status, genetic information, pregnancy or childbirth, or any other status protected by applicable federal, state, and local laws. This policy applies to all aspects of the employment relationship, including recruitment, hiring, compensation, promotion, transfer, disciplinary action, layoff, return from layoff, training, and social and recreational programs. Inspire Medical Systems complies with applicable laws governing non-discrimination in employment in every location in which Inspire Medical Systems has facilities. All such employment decisions will be made without unlawfully discriminating on any prohibited basis.

Inspire Medical Systems is anequal opportunityemployer with recruitment efforts focused on ensuring a diverse workforce.Applicants with a disability that need accommodation to complete the Inspire Medical Systems application process should contact Human Resources at 844-672-4357 or email careers@inspiresleep(dot)com

Inspire Medical Systems participates in E-Verify.