Business/Administrative Associate II - Electrical & Computer Engineering

University of Illinois Chicago
United States, Illinois, Chicago
Mar 20, 2025
Business/Administrative Associate II - Electrical & Computer Engineering Business/Administrative Associate II - Electrical & Computer Engineering Hiring Department: Electrical & Computer Engr Location: Chicago, IL USA Requisition ID: 1030823 FTE: 1 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: April 2, 2025 Salary Range (commensurate with experience): $90,000.00 - 105,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Under general supervision of the Department Head directs departmental financial activities including pre- and post-award functions for the Department of Electrical and Computer Engineering (ECE) Duties & Responsibilities: Reconcile budgets to actual to provide statements and budget projections by assembling and presenting data. Develop a shadow system to reconcile fund expenses against Banner, track cost share, start-up, flexible, indirect cost return, and faculty expenses, and forecast budget balances; monitors, prepares and/or directs the preparation of the fiscal reports. Manages the administration of all funds including grants, contracts, and subcontracts; oversees federal, state, industry, foundation, internal or other funding; performs high-level research and provides reports and detailed analyses for administrative use. Support the preparation and submission of grant applications, contracts and other sponsored research agreements Support principal investigators in their interactions with university offices regarding pre- and post-award administration of grants and contracts. Ensures all contractual requirements have been met; reviews, edits, and approves fiscal portions for grants and awards and contracts; completes the closeout requirements including a review of the final financial reports. Extrapolate, analyze, and leverage financial data from university systems to generate reports. Support financial transactional needs of units (Chrome River transactions, iBuy, etc.) including travel; miscellaneous reimbursements; procurement card purchases; validate correct invoices prior to authorization of payment; journal vouchers; etc. Maintain and provide historical context on budgets for initiatives, projects, etc. Stay informed of OBFS and OSP policy and changes to act as a resource for units. Helps resolve financial, policy and procedural problems while ensuring compliance with federal, state and university regulations. Maintain electronic fiscal records and office filing system. Act as liaison with college of engineering HR including approval and submission of graduate assistantship appointments and faculty summer appointments. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree in business administration, management, or a field related to the position. Five years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)Demonstrated experience with sponsored research administration. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14378?c=uic Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-97362a1cc51f8f4f95ca8c0dbaa1306a