Sr Coordinator Admin Services

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Manages or coordinates the administrative function(s) for the Assistant Director of Development Administration, leadership staff and corresponding areas and/or academic units with fundraising responsibilities. Has broad decision-making authority, judgement and independence, and originates new concepts or approaches, procedures, and directs their implementation. Oversees special functions, campus visits and events, and activities. Manages multiple calendars and scheduling as needed. May supervise and evaluate, as needed, the work of others and is highly accountable for the work of the unit. Works in collaboration with central and university-wide Administrative Support teams to provide high level operational support to Development leadership and Development team.

Oversees and facilitates specific activities/tasks/assignments for the department.

Manages project-oriented and event-related activities including planning, initiation, coordination, implementation, and evaluation.

Assists with coordination of resources in support of program direction and development. Provides additional support for event and program functions, as needed, such as scheduling, logistics, and concession.

Assists with coordination of resources in support of program direction and development. Provides additional support for event and program functions, as needed, such as scheduling, logistics, and concession.

Coordinates and schedules major Development activities, campus visits and events, together with university-wide partners, and coordinates their involvement in major University events. Briefs the Assistant Director and executive team on upcoming events, activities, and issues under consideration. Conducts relevant background research and collects information to prepare briefing reports for all upcoming events, travel, and meetings, as needed.

Interprets, monitors, and analyzes information regarding policies and procedures in adherence to University policies.

Resolves problems that have significant impact on the overall goals of the department, keeping all essential team members and leaders updated.

Prepares presentation, meeting, and event materials for use by others, editing content and adding appropriate graphic and design elements.

Composes and/or prepares correspondence, memoranda, collateral, forms, newsletters, manuals, and reports using appropriate presentation tools.

Coordinates, organizes, and maintains confidential files.

Participates in the interviews for all administrative/staff candidates and provides recommendations to the Hiring Manager.

Interprets administrative procedures and recommends new and improved programs to effectively manage

May supervise lower-level staff.

Serves as a Procard User for departmental transactions. Assures compliance and adherence to University credit card policies and procedures.

Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and three (3) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Experience with high-level support and management of multiple leaders

Experience working in a fundraising office.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Expanded Background Check

Must attend meetings off campus and occasionally attend functions on weekends and evenings.

Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.