Collections Specialist

Vaco
$55,000.00 - $65,000.00 / yr
United States, New Jersey, Mahwah
Mar 14, 2025
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team. In this role, you will be responsible for managing incoming payments, processing invoices, and maintaining accurate financial records. The ideal candidate should have strong analytical skills, excellent communication abilities, and a solid understanding of accounting principles. This is an onsite position with a schedule of 8am-5pm. Key Responsibilities: Invoice Management: Generate and send invoices to customers promptly and accurately. Payment Processing: Process and record customer payments, including checks, credit card transactions, wire transfers, and online payments. Account Reconciliation: Reconcile customer accounts and resolve discrepancies in a timely manner. Collections: Follow up with customers regarding outstanding invoices and overdue accounts. Communicate payment terms and resolve any billing issues. Customer Service: Provide exceptional customer service by addressing inquiries regarding invoices, payments, and account balances. Reporting: Assist in preparing reports related to accounts receivable, aging reports, and outstanding balances for management review. Data Entry: Maintain accurate records of transactions in accounting software and ensure all accounts are updated regularly. Compliance: Ensure compliance with company policies and accounting regulations in all receivables processes. Collaboration: Work closely with other departments (Sales, Customer Service, and Finance) to ensure accurate and efficient processing of payments. Qualifications: High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. Previous experience in accounts receivable, accounting, or finance is a plus. Strong attention to detail and organizational skills. Ability to handle sensitive financial information with confidentiality. Excellent communication and interpersonal skills. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.