Billing Specialist

Vaco
$55,000.00 - $65,000.00 / yr
United States, North Carolina, Charlotte
Mar 14, 2025
Billing Specialist - HYBRID in Raleigh, NC Our client is seeking a Billing Specialist to play a critical role in managing daily, monthly, and ad-hoc billing and accounting tasks for our clients. This position requires a high level of accuracy, strong communication skills, and a proactive approach to problem-solving. The ideal candidate will have experience in billing, financial reconciliation, accounts receivable, and customer service, with the ability to work in a fast-paced environment and handle multiple responsibilities. Daily: Apply Bank Activity for All Bank Accounts: Reconcile cash-in transactions and ADP deposits. Apply all TD-related bank activity to the system. Review Every Sales Order: Ensure all sales orders are BD-approved and/or procurement-approved. Cross-check new BD-approved sales orders against contracts for consistency. Verify pricing, class assignments, shipping method, and tax applicability for accuracy. Process and bill each sales order. Client Requests: Address client inquiries and disputes in a timely and professional manner. Cash Checks: Apply and process checks received at HQ. Monthly: Monthly Managed Account Billing: Extract data from Beacon for account billing. Communicate with clients to collect volume information. Create invoices and ensure they are sent to clients promptly. Review and manage new accounts for billing accuracy. Stratus LIS Billing: Receive and review LIS report to identify clients requiring billing. Process billing for clients without a LIS sales order in the system. Bank Account Reconciliation: Review and reconcile bank accounts (Old National, TD, and Fidelity). Flag and resolve any discrepancies identified during the reconciliation process. Balance Sheet Reconciliation: Review assigned balance sheet accounts each month. Make necessary adjustments to ensure account accuracy. Ad-Hoc: Client Statements: Generate and issue client statements as needed. Account Reconciliations: Perform reconciliations for specific accounts as requested. Issuing Credits: Research and evaluate credit requests to determine if they are valid, issuing credits when applicable. Team Support: Provide support and answer questions for various teams as needed. Qualifications: Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. 3+ years of proven experience in billing, accounts receivable, or accounting (preferably in a fast-paced environment). Strong knowledge of accounting software and MS Excel. Excellent attention to detail and problem-solving skills. Ability to work independently and prioritize tasks effectively. Strong communication skills and the ability to interact professionally with clients and team members. Motivated and detail-oriented individual with a passion for finance and billing. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.