Administrative Assistant

We are seeking a detail-oriented and proactive Administration Assistant to support our HR and executive team. This role will assist with employee onboarding, job applications, administrative tasks, and executive support. The ideal candidate will be organized, adaptable, and able to handle multiple responsibilities in a fast-paced environment.

Employee Support & Onboarding:

Assist employees with job applications and the hiring process.
• Guide new hires through the onboarding process, ensuring all paperwork and compliance requirements are met.
• Maintain and update employee records and documentation.

Administrative & Office Support:

• Perform various administrative tasks such as data entry, filing, and document management.
• Manage incoming calls, emails, and correspondence.
• Assist with scheduling interviews, meetings, and appointments.
• Handle office supply inventory and order necessary materials.

Executive Assistance:

• Provide direct support to managers as needed.
• Assist with travel arrangements, expense reports, and calendar management.
• Prepare reports, presentations, and meeting materials.

Ad Hoc Tasks & Special Projects:

• Support various departments with short-term projects as needed.
• Assist in organizing company events and training sessions.
• Conduct research and compile information for decision-making as needed

Hourly Range is $23/hour-$27/hour.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience: 1-3 years of administrative or HR support experience (preferred).
• Industry Knowledge: Experience in construction, asphalt, or concrete industries is a plus but not required.
• Technology Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and basic HR software.
• Communication: Strong verbal and written communication skills.
• Organization: Ability to multitask, prioritize, and meet deadlines.
• Attention to Detail: Accuracy in documentation and data management.
• Professionalism: Ability to maintain confidentiality and handle sensitive information.

Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)

• Remaining in a stationary position, often standing or sitting for prolonged periods: Constantly
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Occasionally
• Adjusting, moving and lifting objects in all directions: Occasionally
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Never
• Repeating motions that may include the wrists, hands and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Never
• Operating machinery and/or power tools: Never
• Operating motor vehicles or heavy equipment: Never
• The ability to travel regionally or nationally: Never

Physical Demands:

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds: Occasionally
• Medium work that includes moving objects up to 50 pounds: Rarely
• Heavy work that includes moving objects up to 100 pounds or more: Never

Working Conditions:

• Low temperatures: Occasionally
• High temperatures: Occasionally
• Outdoor elements such as precipitation and wind: Rarely
• Noisy environments: Occasionally
• Hazardous conditions: Never
• Shift work, to include overnight work: Never
• Frequent overtime, including weekends: Rarely
• Office environment: Constantly

Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. We actively promote diversity and inclusion within our workforce. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.