Grants & Contracts Analyst

Johns Hopkins University
United States, Maryland, Baltimore
Mar 12, 2025
The Department of Chemical and Biomolecular Engineering, in the Johns Hopkins Whiting School of Engineering, is seeking a motivated *Grants & Contracts Analyst* to support our innovative research activities. Position Overview The Grants & Contracts Analyst will provide dedicated professional-level sponsored funds management for more than 80% of time with specific responsibility for pre- and post-award functions including, but not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Analyst will work independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position. Job Scope/Complexity The Grants & Contracts Analyst will work independently the majority of the time, with primary support from senior/management level grant & contract professionals on increasingly more complex grants/contracts. The analyst will provide standard professional, administrative level guidance on protocols, regulations and guidelines to Principal Investigators and other scientific/research professionals within the department. The Grants & Contracts Analyst will also interact with external research/administrative professionals. Types of sponsored awards for which the position is responsible This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from the NIH, NSF, DOD, AHA, and a myriad of unique public and private sponsors. These grants and contracts may involve detailed budgets, including subawards, special instructions in the RFA, career awards, training awards, multi-project grants, complex foundation grants, and subawards from other institutions on their federal pass-through grants. Specific Duties & Responsibilities Partner with departmental faculty investigators to prepare research proposal submissions for a variety of federal, private agency/foundation, and internal sponsors, in close collaboration with the Johns Hopkins Office of Research Administration (JHURA). Understand and utilize institutional policies for pre-award grant process and sponsor guidelines. Advise faculty and staff of changes to sponsored research policies as they become available. Review for accuracy, content, and adherence to all relevant guidelines all research proposals prior to submission to the Administrative Manager and JHURA. Provide instruction, preparation assistance, and support related to grant application procedures. Serve as liaison between research units, central offices and funding agencies for Investigators and their research personnel. Prepare and assist Investigators with budget and budget justification development. Ensure that all applicable fringe benefits, indirect costs and other fees have been applied in adherence with funding announcement, agency, university, and/or department guidelines, in addition to evaluating for accuracy and completeness of content. Coordinate and monitor new award setup for accuracy and ensure personnel salaries are assigned appropriately. Monitor award activity through monthly account review and reconciliation. Recommend and transact appropriate action to resolve issues. Provide routine and ad hoc communications to Investigators and administration. Pro-actively ensure spending is compliant, in accordance with institutional and sponsor regulations, terms, and conditions. Independently complete post-award responsibilities including budget distribution, account reconciliation, subaward requests and invoice review/processing, vendor payments, journal transfers, and payroll. Provide information and direct assistance required to complete contract and grant closeouts. Manage workload to ensure that proposal submissions and other date sensitive activities are accurate, consistent, and punctual. Perform other duties as assigned. Special Skills/Knowledge Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of the Johns Hopkins University's accounting system and related fiscal offices preferred. Ability to make independent judgments and to act on decision on a daily basis Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA. Must possess strong organizational and analytical skills. Ideal candidate will be responsive, team-oriented, and able to work effectively with faculty, staff and students from a variety of diverse backgrounds. Minimum Qualifications Bachelor's Degree. Two years of administrative/budgeting experience. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied. Preferred Qualifications Experience managing large research projects. Demonstrated grant administration experience. Experience in liaison communication with internal and external stakeholders. Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: 37.5 hrs/wk, M-F FLSA Status:Exempt Location:Hybrid/Homewood Campus Department name: Dept of Chemical and Biomolecular Engrg Personnel area: Whiting School of Engineering Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.