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Executive/Corporate Communications Assistant

Ulteig
United States, Minnesota, St. Louis Park
1550 Utica Avenue South (Show on map)
Mar 10, 2025
Description

The Opportunity

The Executive/Corporate Communications Assistant provides executive support to the Chief of Staff/Vice President of Corporate Communications as well as administrative support to the Corporate Communications team. The Executive/Corporate Communications Assistant serves as a liaison to senior management teams and supports activity associated with the board of directors. The Executive/Corporate Communications Assistant must be proactive, creative, well-organized, agile and enjoy working in a fast-paced entrepreneurial environment that is results-driven.

What You'll do

Chief of Staff, VP Corporate Communications Support



  • Communicates on behalf of the Chief of Staff/VP Corporate Communications with Board members, company leaders and external constituents on matters related to C-level initiatives; effectively communicates and collaborates with other Executive Assistants and Administrative Assistants across the organization.
  • Works closely and effectively with other C-level executives to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.
  • Prepares and delivers critical materials for meetings with the board of directors and other senior audiences, including agendas, presentations and scorecards.
  • Oversees a variety of special projects and enterprise-wide initiatives, including those of a sensitive or confidential nature.
  • Expeditiously follows-through on projects to successful completion, often with deadline pressures; prioritizes conflicting needs.
  • Manages calendar/schedule, travel arrangements/logistics and expense reports.
  • Anticipates and proactively manages potential challenges and conflicts, having a sense for the issues taking place in the environment and keeping the appropriate parties updated.
  • Exercises impeccable discretion/confidentiality and judgement; exhibits comfort and confidence working with senior leaders in the organization.
  • Serves as a back-up to the CEO Executive Assistant.


Corporate Communications Staff Support



  • Supports general communications functions, including event and meeting planning:

    • Quarterly all-employee Town Halls and other large-scale, company-wide meetings; PowerPoint presentation formatting and content/data collection, technical setup and coordination with IT partners, invitation process, dry-run scheduling and post-meeting survey management.
    • Provides onsite support for meetings in the Minneapolis office, including logistics planning and execution; collaborates with other onsite administrative staff to ensure successful meeting outcomes.
    • Digital signage access and administrative support.
    • Administration of Leadership Open Forums, including scheduling, invitations and post forum follow-up.
    • Administrative support and content updates for company-wide and Corporate Communications intranet sites (Thought leadership, etc.)


  • Manages a variety of special projects, which may have organizational impact.
  • Updates and maintains the department's scorecard/KPIs.
  • Schedules meetings and arranges travel for Corporate Communications staff.
  • Manages invoices and payment.


What We Expect from You



  • A two-year technical degree or bachelor's degree is preferred.
  • Five to 10 years of experience supporting C-Level Executives, preferably in a professional services environment.
  • Advanced skills in Microsoft Office (PowerPoint, Excel, Word, Outlook); proficiency with AI (CoPilot) platforms preferable.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Corporate Communications experience preferable.
  • Project management experience preferable.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, working steadily under pressure at times, while demonstrating the highest level of customer/client service and response.
  • Demonstrated approach to anticipating conflicts and solving problems, with strong decision-making capability.
  • Strong interpersonal skills and the ability to build positive working relationships with stakeholders, including senior leaders, staff, board members and external partners.
  • Expert level of written and verbal communication skills.
  • Forward-looking thinker, who seeks opportunities and proposes solutions.
  • Highly resourceful team-player, with the ability to also be extremely effective working independently, taking projects from conception to completion.
  • Ability to meet deadlines in a fast-paced environment, proactively manage shifting/competing priorities and provide short-notice after-hours support (i.e., crisis management)
  • Willingness to embrace and exemplify Ulteig's values.
  • Work from the Minneapolis office at least three days per week; willing to be present in the office for onsite meetings and events as needed.
  • Requires the ability to travel (10%).
  • Requires a valid driver's license and insurable driving record.
  • Must have permanent authorization to work in the US.



As you consider applying for a position at Ulteig, we encourage you to think outside the box - because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don't want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose driven organization that has built a culture focused on people - both our clients and our employees -for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.

We offer our team members:
* Flexible Workplace
* Employee Ownership
* Competitive Pay
* Comprehensive Benefits Package
* Collaborative Environment
* Innovative Culture

Our vision is to be the most trusted partners transforming our world's critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America's essential infrastructure and leverages its expertise with a wide range of public and private clients.

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they choose to work remotely, hybrid or in office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees are able to focus on what's important to them.
If you would like to be a part of a company that empowers their employees, apply today!

Ulteig is a Drug Free Workplace

ACHIEVE | GROW | COLLABORATE

Additional Opportunity Details:
Target Base Compensation Range for this role is $76,800 - $103,900
* Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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