Accounting Assistant

Accounting Assistant - District Office

• Process cashiering transactions for various departments (Credit, CE, CPET, CPD, B&I, Foundation, Grants, Collections, and District) via cash, checks, wire transfers, and TexPool.
• Bank Mobile - process student refunds that were returned to the college as well constant communication with the Business Office to update student records.
• VA CH 33 - Manage & process including monitoring Muskogee/Debt Management Notices and refunding VA Debt Management.
• VA CH33 - Process PCARD allocations and submit reports.
• Collections - Handle collections tasks, including confirming/disputing balances, downloading reports, and submitting for approval.
• Perform clerical duties such as mail sorting, filing, data entry, and operating office equipment.
• Assist in campus registration during Fall and Spring terms.
• Review and respond to daily emails regarding Business Office staff, VA Coordinators, and Contract Vendors
• Maintain financial records, reconcile payment discrepancies, and resolve payment issues.

• Other general accounting duties as assigned

• Exhibit behavior and ethics aligned with the institution's core values.
• Ability to shift quickly between several tasks without loss of continuity.
• Ability to quickly recognize the details of new assignments or problems.
• Be able to independently identify and undertake additional tasks to be accomplished.
• Listen actively and demonstrate understanding.
• Must be detail oriented, organized self-starter, customer friendly with the ability to work well under pressure to meet deadlines.
• Must have a basic accounting understanding.
• Must be able to multi-task and be able to operate all office equipment.
• Ability to work in a fast-paced environment and meet constant deadlines.
• Ability to work beyond scheduled hours when required.
• Detail-oriented with skills in proofreading materials and data entry to ensure accuracy on various reports.
• Effective keyboarding skills and knowledge of related software.
• Ability to organize data.
• Ability to read and interpret job documentation.
• Ability to provide accurate information or assistance to students, staff, faculty, and the public in a timely and courteous manner.
• Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards with minimal supervision within the assigned time frame.
• Ability to establish and maintain effective working relationships.
• Ability to keep up to date on changes in policies and procedures to maintain current working knowledge.
• Be reliable and follow through on commitments, producing timely work to required or higher standards.
• Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential personnel or organizational matters.
• Position requires the ability to respond flexibly and positively in all circumstances, and to work calmly under pressure including those from varied ethnic and educational backgrounds.
• Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division, as well as various statistical calculations.
• Work requires the ability to write reports, memos, requests, and general correspondence.
• Advanced working knowledge of Microsoft Office applications.
• Demonstrate high proficiency with MS Excel.
• Ability to adhere to college values.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

• Associate Degree in Accounting or similar field

• Bachelor's degree in Accounting or similar field

• 2 years of progressive Accounting experience
  

Preferred Experience:

• Experience in a higher education environment

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5665

Posting Close Date: 3/21/2025