Office Administrator

Location: Chicago, IL (On-site)

Company Overview:
Minitab is seeking an experienced and dedicated Office Administrator to join our team at our Chicago, IL office. This key role ensures a professional, organized, and welcoming environment, directly contributing to Minitab's commitment to excellence through proactive problem-solving, attention to detail, and exceptional service. As the first point of contact for visitors, the Office Administrator will help foster a positive first impression, manage essential administrative functions, and ensure a secure and compliant workplace.

Key Responsibilities:

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  Executive Support: Assist with the timely and accurate processing of executive expense reports, ensuring meticulous attention to detail and prompt submission.

  
  
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  Vendor & Financial Administration: Manage a high volume of vendor forms, verify the accuracy of information, and ensure the efficient processing of documentation in alignment with company guidelines. Collaborate with the finance department on tasks such as preparing daily bank deposits, handling global vouchers, and processing invoices.

  
  
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  Cross-departmental Support: Provide essential administrative assistance to departments including legal, sales, and customer success, ensuring compliance with company policies and procedures.

  
  
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  Project Coordination: Track progress, maintain timelines, and support project deliverables across departments to ensure smooth operations.

  
  
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  Reception & Communication: Greet visitors professionally, manage incoming phone calls, and ensure smooth communication across the office.

  
  
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  Office Maintenance: Maintain office supply inventory and coordinate office maintenance to create a functional, efficient work environment.

  
  
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  Security Oversight: Monitor building access by verifying visitors, vendors, and customers in accordance with organizational security protocols.

  
  
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  Special Projects: Assist with various special projects and tasks as needed, contributing to the overall success and efficiency of the department.

  
  

Qualifications:

• A minimum of three years of experience in an office administrative role within a business/corporate setting, supporting management and executives.
• Highly proficient in Office 365 and skilled in professional communication.
• Experience handling highly confidential materials with discretion.
• Associate's degree in a related field preferred, or equivalent years of experience.
• Notary public certification or willingness to obtain certification.
• Ability to bend, stoop, lift, and transport objects weighing up to 20 pounds.
• Occasional domestic travel required (less than 10%). This would be to our Headquarters office in State College, PA

Salary Range $70,000-$75,000

Our Benefits:

HEALTH INSURANCE: Medical, Dental, and Vision Insurance is provided at no cost for full-time employees upon date of hire. Low co-pay pharmacy benefit and affordable family coverage plan is available. Short and Long Term Disability is fully paid by Minitab. Employee Assistance Program (EAP) - Provides guidance for personal issue and information on other Work Life Matters.

LIFE INSURANCE: Group Term Life Insurance is provided at no cost for full-time employees. Minitab provides eligible employees the opportunity to purchase Voluntary Life Insurance for themselves and eligible dependents at affordable rates.

RETIREMENT PLANNING: A 401k Retirement Plan with T. Rowe Price is provided with eligible employee contribution immediately. Minitab will match dollar for dollar up to the first 6% of employee's contribution. Employees are fully vested in the Minitab, LLC 401(k) Retirement Plan upon date of hire.

PAID TIME OFF: Paid holidays, as well as 4 weeks of annual paid time off are provided. The annual paid time off increases one week every five years.

HIGHER AND PROFESSIONAL DEVELOPMENT:The pursuit of ongoing development is important and valued at Minitab. In support of this value, Minitab offers tuition and related expenses assistance for both higher education and other professional development.

FLEXIBLE SPENDING ACCOUNT: Medical and Dependent Care Reimbursement Accounts - Pre-tax Deductions. Parking and Transit - Pre-Tax Deductions.

HYBRID WORK SCHEDULE: We offer a hybrid work model for eligible positions.

PREMIUM BENEFITS: At our Chicago office. Onsite gym with the monthly fee covered by Minitab. A personal trainer is available upon request. Additionally, there are onsite restaurants, and the location is conveniently close to CTA bus and train lines.

PREMIUM BENEFITS: At our State College, PA Headquarters, there is an onsite gym, indoor swimming pool, yoga studio, movie theater, outdoor sand volleyball court, game room, arcade room and even a golf simulator. Personal training and nutrition counseling is available upon request.

Minitab is committed to creating a diverse and inclusive work environment. We encourage qualified applicants of all backgrounds to apply. We provide consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.