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Art Collection Coordinator

JLL
parental leave, paid time off, 401(k)
United States, Texas, San Antonio
Mar 08, 2025

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

1. Collection Management:

- Assisting in the cataloging and documentation of artwork into the database.

- Maintains accurate records of the collection, including acquisition details, provenance, art location, valuation, and condition reports.

-Generating reporting for appraisals, fine insurance reviews, deaccessioning, presentations, and any other necessary collection activity requiring reports of the collection.

2. Inventory and Condition Reporting:

- Coordinating scheduled inventory checks of the collection for location accuracy including on-site and off-site storage facilities.

- Conducting condition and acquisition/deaccession assessments of artworks and artifacts using conservation best practices and report findings.

- Documenting artwork by photographing them and uploading them to the database

3. Data Entry and Management:

- Inputting and updating collection management databases with object information such as artwork details, condition, location, and provenance.

- Ensuring that all digital collection documents are complete and organized within all relevant suppository filing systems.

4. Collaboration:

- Providing team dynamics by working closely with the Art Manager, third-party vendors and the client to execute collection-related projects.

- Providing oversight of third-party vendors working on-site, supporting access and recording work activity.

-Working with internal management teams to fulfill work order requests

5. Exhibition Support:

- Assisting with the planning, organization, and installation of art exhibitions.

- Assisting with design layout of exhibitions.

- Coordinating loan agreements, condition reports and tracking incoming and outgoing loans of artworks.

- Documenting installed exhibitions by photographing them and archiving images into files.

- Supporting programming and communication efforts related to exhibitions.

6. Research and Documentation:

- Conducting research on collection items to enhance records and support exhibitions.

- Curatorial research of exhibitions that are sourcing objects from the collection or loaned.

- Prepare reports and presentations related to collection management.

7. Administrative Support:

- Assisting with budget tracking and procurement related to collection care.

- Handling correspondence related to collection inquiries and loans.

8. Compliance and Standards:

- Ensuring compliance with program policies, ethical standards, and legal requirements related to fine art collections.

- Supporting Art Collections operations in integrating best practices in museum registration and collection management in all operations.

Requirements:

- Bachelor's degree in Art History, Museum Studies, or a related field with 1 - 3 years of professional experience.

- Strong organizational skills and attention to detail.

- Proficiency in database management and Microsoft Office Suite.

- Excellent communication skills, both written and verbal.

- Ability to work collaboratively in a dynamic, team-oriented environment.

Preferred:

- Previous experience in a corporate art collection, museum or cultural institution is preferred.

- Curatorial experience in placing objects in workspace or designing exhibitions.

Location:

On-site -SAN ANTONIO, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

  • 401(k) plan with matching company contributions

  • Comprehensive Medical, Dental & Vision Care

  • Paid parental leave at 100% of salary

  • Paid Time Off and Company Holidays

JLL Privacy Notice

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

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