Posting Details
Classification Information
| Position/Classification Title |
Business Officer |
| Classification Type |
SHRA |
| Position required to work during periods of adverse weather or other emergencies: |
N - Not Mandatory |
| Minimum Experience/Education |
Bachelor's Degree in Business Administration, Public Administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. |
| Preferred Years Experience, Skills, Training, Education |
Bachelor's degree in accounting or business administration and two years of experience related to procurement, accounting, business administration, financial record keeping, or other related business operations. |
| Required License or Certification |
|
Position Overview
| Primary Purpose of Position |
The primary purpose of this position is to support the business (fiscal) operations of Cooperative Extension at N.C. A&T, including purchasing, accounts management. This position more specifically assists with duties associated with purchasing, equipment inventorying, tracking/monitoring expenditures, reconciling accounts, budget management with limited funding sources, and other general office procedures.
The position will serve as specialist as it relates to purchasing goods and services using federal, state, grant and other discretionary funds and tracking expenditures and reconciling accounts.
The employee will utilize Banner, Aggie Mart, MS Excel and other software and technologies to carry out the functions as identified. The position will generate and prepare regular fiscal reports using Banner, MS Excel, and other software as needed by supervisor. |
| Primary Function of Organizational Unit |
N.C. A&T is a public, land-grant, doctoral research institution and has been the largest historically Black university in the country for the past decade. With an enrollment of 14,311 students in Fall 2024, the university offers 59 undergraduate degree programs, 36 master's programs, and 12 doctoral programs. It is America's top producer of Black graduates in Engineering and Agricultural Science bachelor's programs, as well as a top five producer in numerous additional disciplines, including Liberal Arts and Communications/Journalism. It also ranks no. 3 in master's degrees awarded to Black graduates in Engineering Technologies and Related Fields, no. 4 in master's degrees in Engineering, and no. 11 best business school for women in the nation.
Nationally recognized for its leadership and excellence in
STEM education and research, N.C. A&T is classified as "R2-High Research Activity" in the Carnegie Classifications and is poised to achieve "R1-Very High Research Activity" status. It also holds Carnegie's earned credential in Community Engagement and the Association of Public and Land-Grant Universities (
APLU) Innovation and Economic Prosperity designation. With an annual economic impact of $2.4 billion, N.C. A&T plays a vital role as a higher-education economic driver in North Carolina's Piedmont Triad region and across a state that is ranked No. 1 in the nation for the second straight year as "best for business" by the
CNBC financial network.
Cooperative Extension at North Carolina Agricultural and Technical State University is the educational outreach component within the School of Agriculture and Environmental Sciences (
SAES). We deliver educational programs and technology to enrich the lives, the land and the economy of North Carolina's limited-resource individuals, families and communities. Our evidenced based programs in the areas of 4-H and Youth Development; Agricultural and Natural Resources; Community and Rural Development; and Family and Consumer Sciences are available to residents in all 100 NC counties and the Eastern Band of Cherokee Indians. |
| Work Hours |
Monday-Friday 8am-5pm |
| Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. |
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site) |
Key Responsibilities and Related Competencies
| Required Competency |
Business and Records Administration |
| Duties |
- Demonstrates in-depth knowledge of university procurement, financial record, and internal control policies and procedures.
- Manages well-defined purchasing and accounting functions for business unit within the Cooperative Extension department
- Uses Aggie-Mart, University purchase Card, Banner, MS Excel and other technologies to process on-line procurement, reconcile accounts, and maintain records related to expenditures using CE federal, state, grant, and other CE discretionary funds
- Tracks purchasing order status and monitor payments
- Analyzes data for accuracy to identify the problem and provide solution
- Works with other purchasing staff to develop and maintain CE internal standard Procurement Procedure
- Manages and maintains CE internal ledger systems for assigned accounts and ensure CE 's financial records are kept and filed appropriately.
|
| Required Competency |
Financial Management |
| Duties |
- Serve as an internal resource on financial matters with responsibilities including, but not limited to safeguarding cash, procurement processing, tracking and reconciling expenditures, monitoring accounts, and preparing petty cash, check request, and deposit forms
- Compiles financial data and provides reports to supervisor as needed
- Serves as a team lead for CE Agriculture and Natural Resources (ANR) unit for all purchasing and accounting matters, including, but not limit to independently handling all ANR unit competitive grant monthly reconciliation; working with CE Grant manager for ANR unit grant closeout to ensure all outstanding POs, P-card charges will be either posted or liquidated timely before grant's expiration date.
- Prepares budget revision for assigned grants and provides YTD grant report to assigned PIs as needed
|
| Required Competency |
Information Analysis and Decision Making |
| Duties |
- Enters information into University e-Procurement System (Aggie-Mart)
- Posts financial transactions into CE internal financial tracking system.
- Reviews and examines information in the Banner Finance and Aggie Mart systems
- prepares documents for cost adjustment and budget revision as needed
- Conducts research and applies independent and sound judgment to solve the problems related to assigned work
|
| Required Competency |
Communication |
| Duties |
- Communicate with vendors related to the procurement of goods and services needed by the Cooperative Extension Program
- Consult with staff on in-house purchase request as needed.
- Keep staff updated on the purchasing order status
- Explain university and departmental purchasing policies and procedures clearly and concisely to staff, vendors, and the public.
- Provide staff with the latest purchasing guidelines and procedures through workshops, meetings or individual consultation
- Answers PI's questions related to the assigned grant accounts.
- Provides CE new hires an overview of CE in-house purchase request process and university procurement policies and procedure.
|
Position Information
| Working Title |
Accounting and Purchasing Specialist |
| Competency Level |
Contributing |
| Position Number |
009536 |
| Recruitment Range |
$55,000-$60,000 |
| FLSA |
Non-Exempt |
| Appointment Type |
Permanent - Full-time |
| FTE |
40 hours/week, 12 months |
| If Time Limited, Appointment Length |
|
| Organizational Division |
Cooperative Extension |
| Organizational Location |
College of Ag & Environ Sciences |
| Organizational Unit |
Ad Extension Admin - Grants |
Posting Detail Information
| Posting Number |
SHRA2872 |
| Open Date |
03/05/2025 |
| Close Date |
04/04/2025 |
| Special Instructions to Applicant |
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more;
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Aetna - State Health Benefits of North Carolina
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
- and more
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
|
| Quick Link |
https://jobs.ncat.edu/postings/36383 |
|
North Carolina Agricultural & Technical State University
$55,000-$60,000
life insurance, flexible benefit account, paid holidays, sick time, 401(k), 403(b)
Mar 06, 2025