Business Contract Officer

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title: Business Contract Officer

Location(s): San Francisco, CA

(Remote)

• The Contract Officer is responsible for preparation, drafting, review and negotiation of incoming and outgoing contracts, which includes, training affiliations, professional clinical service agreements, medical directorships, clinical management services, core lab services, and other contracts considered highly complex, which may be assigned by the Director - Contract/Awards and the Principal Business Contracts Supervisor.
• The Contract Officer will be the institutional representative throughout the life of the contract. During the contract negotiation, the Contract Officer will need to coordinate and get input from faculty, clinicians, and campus offices including Legal Affairs, Risk Management, Privacy, Dean's offices, and Department managers. The Contract Officer will be responsible for interpreting internal guidance, negotiating inclusion of stakeholder requirements into contracts, and completing all assignments in a timely and professional manner.
• It is anticipated that the Contract Officer will meet the requisite requirements to sign and approve specified contract agreements in accordance with UC policies and procedures within six (6) months of start date.
• The Contract Officer works independently to assess complex contract transactions where analysis requires an in-depth evaluation of variable factors.
• This position uses advanced contracts and grants concepts to manage high volume and high complexity transactions and may review and guide others in the review of financial and administrative management requirements of the contract to ensure compliance with institutional policies. The Contract Officer may review and sign transactions for less experienced staff and may serve as a technical specialist in a particular area as needed by the department.

• Prepares and negotiates terms and conditions of complex business contracts. Drafts and negotiates training affiliations agreements, clinical professional services agreements, medical director services agreements, core lab service agreements, and sales and service agreements, and customizes contracts where no applicable template exists. Consults with faculty, departments and internal stakeholders and offer solutions to contracting issues.
• Provides guidance, counsel, coaching and mentoring on wide variety of highly complex contractual matters to senior departmental administrators and less experienced department staff; offers solutions and recommendations regarding contracting issues.
• Maintains appropriate approvals from applicable compliance committees or units. Utilizes internal systems for compliance with office policy & procedures. The systems include a variety of databases CACTAS (Centralized Agreement Contract and Approval System), PSA/Affiliation Application, and any other systems identified to secure compliance documentation and approval.
• Updates contract agreement records with requisite communications, status changes, and file versions. Runs both the unit level and the personal reports to facilitate independent workload management.
• The institutional representative is defined as an individual, appointed by UCSF, who is authorized to act on behalf of the organization and to assume the obligations imposed by Federal, State and local laws, regulations, requirements, conditions as well as UCSF policies that apply to the contracting principles.
• Develops and maintains professional relationships with internal and external partners. Delivers specialized training and / or develops content for education workshops in the area of business contracting.
• Obtains increasing mastery and skill level, as related to this role and to industry standards, in order to be granted institutional signature authority for contracts with greater annual direct costs. Attends and actively participates in ongoing educational and collaborative sessions. Participates in conference presentations, as opportunities arise and as expertise allows.
• Works on special projects as assigned by the Director - Contract/Awards and Principal Business Contracts Supervisor. Projects may include taking on the lead on difficult agreement or becoming a Subject Matter Expert on an area needed to support the team. These projects may also be identified to provide individual growth development for preparation of future opportunities.

• Bachelor's degree in related area and/or equivalent experience/training.
• JD and experience as a practicing attorney specifically with negotiating contract terms, including intellectual property and indemnification is preferred.

• Ability to demonstrate requisite knowledge of contracts and agreements to be assigned signature authority on behalf of UC Regents upon demonstration of proficiency to the satisfaction of the Principal Contracts Specialist Supervisor and Director and Assistant Director - Contracts/Awards. Criteria includes ability to apply contract law and legal terms, as well as University of California policy to a variety of contract types, timely negotiation of agreements, development of effective working relationships with a variety of stakeholders and demonstrated ability to protect the University's interests.
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Demonstrated leadership and resource management skills: ability to coach, mentor, develop others; provide feedback and distribute work.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Skill in analyzing information and objectives to define problems, identify relevant issues or concerns, formulating alternatives to affect resolution and selecting alternative problem resolutions having evaluated all implications for implementation of a given solution.
• Demonstrated experience negotiating contracts and the ability to demonstrate requisite knowledge of contracts to be assigned additional signature authority.
• Ability to use a variety of database applications and word processing and Microsoft Office software.
• Ability to manage high volume and complex transactions.
• Demonstrated knowledge of policy distinctions between contract mechanisms and have the ability to interpret the varying objectives and needs of internal and external stakeholders in order to advise on the appropriate mechanism for this support.
• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• General knowledge of University policies relating to academic personnel, the appropriate use of University facilities, sales and service activities, research regulatory compliance requirement, stewardship responsibilities, use of animal and human subjects, intellectual property, appropriate overhead rates, publication rights, etc.
• Extensive Knowledge of UC contracting policies.

• Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Ability to provide high quality customer service. Maintain professional communication with faculty, campus administrators and sponsor representatives.
• Ability to be a team player. Works with OSR staff in identifying areas for improvement in office procedures and policies, and creating and implementing new methods.
• Proven ability to write reports, prepare presentations and other documents that convey information and ideas to the reader.
• Ability to support change management objectives including ability to learn and negotiate a variety of agreements.
• Ability to work independently under heavy pressure and to know when to ask questions.
• Ability to manage the responsibilities of signature authority; considers impact to University, sister campuses, faculty, students, and programs in making significant institutional commitments.
• Five (5) or more years of related work experience that demonstrates the necessary level of analytical, problem-solving, initiative, judgment, decision-making, organizational and communications skills.