Advanced Executive Assistant

Category:

Administration & Office Support

Employment Type:

Contract To Hire

Reference:

BH-382954

Onsite Advanced Executive Assistant with a proven track of record of excellence in supporting C-level executives within a dynamic corporate environment needed for a 6 month contract to hire role with Yoh's client located in Austin, Texas.

Pay Rate: $35 to $40 per hour

Responsibilities:

• The ideal candidate will be a master of organization, capable of thriving amidst the fast-paced and ever-evolving landscape
  
• This role demands a collaborative spirit, as you will work closely with other executive assistants, executives at various levels, and external partners to support our Vice President in managing daily priorities.
  
• Manage the executive's calendar with precision, ensuring optimal use of time and meeting objectives.
  
• Triage daily and weekly tasks to meet deadlines, facilitate effective meetings, and maintain clear communication channels.
  
• Oversee administrative duties, including travel arrangements, budget management, purchase requests/orders, expense reporting, and presentation preparation.
  
• Organize and communicate employee events, such as group meetings and team-building activities, ensuring clear objectives and adequate preparation.
  
• Collaborate with finance and related teams to ensure smooth operations and timely procurement of goods and services.
  
• Proactively implement and manage efficient administrative processes
  
  The Ideal Candidate:
  
• Possesses extensive experience navigating complex C-Suite environments and is adept at interacting with all organizational levels.
  
• Exhibits exceptional organizational and multitasking abilities, maintains confidentiality, and can independently gather and analyze data to make informed decisions.
  
• Is proactive, anticipates executive needs, and prioritizes tasks effectively.
  
  Key Responsibilities:
  
• Own the executive's calendar, coordinating across business units and driving collaboration.
  
• Manage domestic and international travel arrangements, ensuring efficiency and productivity.
  
• Initiate and execute ideas to boost organizational morale and employee welfare.
  
• Facilitate and drive completion of strategic offsites, town halls, and large group meetings.
  
• Maintain the executive's partner relationships and encourage regular networking interactions.
  
  Preferred Experience:
  
• 3-5 years as a C-level Executive Assistant.
  
• Experience supporting corporate executives in a fast-paced setting.
  
• Familiarity with managing global travel complexities.
  Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.).
  
• Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.).
  
  
  

• High school diploma and completion of a business/secretarial program or equivalent experience
  
  

• Adaptability: The ability to adjust to a changing environment and multitask with ease is crucial in a fast-paced, dynamic business setting.
  
• Attention to Detail: Being meticulous in understanding the Executive's needs, often reading between the lines to anticipate and address issues before they arise.
  
• Professional Demeanor: Kind and polite, serving as an extension of the Executive, representing them in the best possible manner.
  

• IT Environment: someone who is familiar with IT terminology
  
• High Emotional Intelligence: Someone that is self-aware and reads people well to manage optimal relationships amongst the team
  
  
• Tech Savvy and Resourceful: Someone who is solution oriented and can manage to overcome tech challenges as they arise
  

• Medical, Dental & Vision Benefits
  
• 401K Retirement Saving Plan
  
• Life & Disability Insurance
  
• Direct Deposit & weekly epayroll
  
• Employee Discount Program's
  
• Referral Bonus Program's
  
• Cafeteria On-site