Payroll Analyst

Vaco
$50,000.00 - $70,000.00 / yr
United States, Kentucky, Lexington
Mar 01, 2025
Calling all payroll professionals! Let Vaco be your advocate! We are currently seeking a Payroll Analyst: Position Overview: We are seeking a meticulous and detail-oriented Payroll Analyst to join a growing company's team. The Payroll Analyst will be responsible for ensuring accurate and timely processing of payroll for employees across multiple states, adhering to legal requirements, and maintaining payroll records. This role requires strong organizational skills, proficiency in payroll software, and a deep understanding of payroll procedures. Accounting knowledge and multi-state payroll processing experience are essential for success in this position. Key Responsibilities: Process bi-weekly/monthly payroll for employees in multiple states, ensuring accurate calculations of wages, deductions, bonuses, and overtime. Maintain accurate records of hours worked, employee leave, and other payroll-related data, ensuring state-specific rules and regulations are adhered to. Ensure compliance with federal, state, and local payroll laws, tax regulations, and reporting requirements. Prepare and file payroll tax reports and other related documentation on time (e.g., W-2, 1099, state and federal tax filings). Review and update employee payroll data, including new hires, terminations, promotions, and pay adjustments, ensuring adherence to multi-state tax rules. Maintain and verify payroll records and employee information for accuracy. Perform payroll reconciliations and resolve discrepancies in a timely manner. Collaborate with the finance team to ensure accurate accounting for payroll-related expenses, including employee benefits, deductions, and taxes. Manage payroll processing and tax compliance across multiple states, ensuring adherence to different state-specific requirements, including local taxes, wage laws, and benefits. Stay up-to-date on each state's changing payroll laws and tax regulations to ensure compliance. Respond to employee inquiries related to payroll, including wage discrepancies, deductions, and tax issues. Assist with the implementation of payroll changes and advise employees on payroll-related matters. Required Skills and Qualifications: Proven experience in payroll processing, preferably 2+ years in a payroll or finance role. Strong knowledge of payroll software and Microsoft Office Suite, particularly Excel. Experience with multi-state payroll processing and understanding of various state-specific payroll requirements and tax codes. Strong accounting knowledge related to payroll, including expense tracking, reconciliations, and tax filings. Strong attention to detail and accuracy. Certification in Payroll (e.g., CPP - Certified Payroll Professional) is a plus. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.