Department Administrator, Athletics Fundraising and Engagement

Colgate University

paid time off

United States, New York, Hamilton

Mar 21, 2025

Posting Details

Position Information

Job Category	Support Staff
Position Title	Department Administrator, Athletics Fundraising and Engagement
Full Time/Part Time	Full Time
Division	Office of Advancement
Department	Athletics Fundraising and Engagement
Hiring Wage/Salary Range	$19.00-$21.00
Professional Experience/ Qualifications	Proficiency with Microsoft applications, including Excel and Microsoft Word Proficiency with Google suite of software, especially Docs, Sheets, and Calendar Experience with databases, CRMs, and/or web platforms Capacity to work well independently and with little direction Requires strong verbal and written skills, accuracy, attention to detail, flexibility, and willingness to take on new assignments Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students Must be able to manage confidential and sensitive information with a strict adherence to confidentiality Staffing Colgate's annual Reunion weekend is a requirement of the position
Preferred Qualifications	Experience in an academic setting Experience with travel expense software, especially Concur Experience with fundraising databases, especially Blackbaud products
Education	An Associate's degree, or a combination of education and experience from which comparable skills are obtained is required
Certifications
Offer Determination	When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Other Information
Benefits	Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement	Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. The University recently launched a $1B campaign in support of the Third-Century Plan, a comprehensive road map that will advance Colgate's efforts to pursue its mission at the highest level and establish Colgate as one of the finest undergraduate institutions in the nation. A Division I institution, Colgate's 25 varsity programs are a point of distinction and pride for the University that foster lifelong connections and collective memories among students, faculty, staff, alumni, families, and local community members alike. The Athletics Fundraising & Engagement department endeavors to engage all manner of constituents around Colgate's varsity teams as well as drive annual spendable funds to the department to support the student-athlete experience. More than 550 student-athletes compete at Colgate in pursuit of excellence in every field, every arena.
Accountabilities	Provide support for the Department of Athletic Fundraising and Engagement and other Advancement departments as assigned. Responsibilities include coordination of the daily operations of the department. Specific accountabilities include: efficient execution of administrative procedures and processes central to the department; responding in a timely manner to requests for information and referring to other resources as appropriate; managing calendars, itineraries, contacts, correspondence, and meeting notes and agendas; coordinating with vendors and service providers; assisting with onboarding new employees; maintaining adequate office supplies and other materials required for the operation of the department, which may include researching services, vendors, and pricing, as well as processing quotes, creating purchase orders and requisitions, and submitting bills for timely payment. Responsible for planning travel and reconciling travel expenses on a monthly basis. Responsible for maintaining department records; researching information; analyzing data; drafting, editing, and formatting documents, presentations, and briefings; and producing standard reports from the database. Responsible for communicating with donors and volunteers as assigned, including attending volunteer and athletic meetings, contests, and events. Responsible for coordinating departmental communications, including, but not limited to: website maintenance, email and direct mail, and event invitations and registration pages. Responsible for planning events including venue selection; securing rental equipment; printing and preparing nametags; and coordinating with vendors and other staff members. Responsible for building and/or room scheduling and service requests, as required. May coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry. May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department or division as assigned.

Posting Detail Information

Requisition Number	2025S011Posting
Temporary	No
Work Schedule	Full-time 37.5 hours per week
Job Open Date	01/22/2025
Job Close Date
Open Until Filled	Yes
Special Instructions Summary
EEO Statement	The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act	CAMPUS CRIME REPORTING AND STATISTICS The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

*
Are you currently a Colgate employee?
- Yes
- No
*
Have you ever been a Colgate employee?
- Yes
- No
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
- Yes
- No
*
Are you at least 18 years of age?
- Yes
- No
*
Please let us know how you heard about this position.
- Albany Times Union
- Binghamton Press & Sun
- BlackCoachesinSports
- Careerbuilders.com
- Cazenovia Republican
- Centralnewyorkhelpwanted.com
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Colgate Employee
- Colgate Website
- CoSIDA
- Diverse Issues of Higher Education
- HERC (Upstate New York HERC)
- HigherEdJobs.com
- Indeed.com
- InsideHigherEd.com
- LinkedIn
- Mid-York Weekly
- NACWA
- naviGATE
- NCAA News
- Norwich Evening Sun
- Oneida Daily Dispatch
- Sherburne News
- Studentaffairs.com
- Syracuse Post Standard
- Utica Observer Dispatch
- Waterville Times
- WomenLeadersinCollegeSports.com
- Other
If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

(Open Ended Question)

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents