Office Coordinator

The Product & Engineering organization is now looking for an Executive Assistant to join their team in Sunnyvale, California. As Executive Assistant to several directors, you will be a key player in ensuring the smooth operation of their day-to-day activities. You will be responsible for managing their calendar, coordinating meetings, arranging travel, and providing administrative support, all while maintaining the highest level of discretion and confidentiality.

• Travel & Expense Management: Plan and arrange complex travel itineraries, schedule appointments, and process expenses.
• On site support: Provide assistant support services in the Sunnyvale, CA office for our executives.
• Meeting Coordination: Organize and facilitate meetings, including booking facilities, distributing materials (minutes, presentations), and managing follow-up actions.
• Project Support: Assist in the production of presentation materials and the coordination of internal and external events.
• Team Collaboration: Interact and coordinate with members of the Product & Engineering leadership team, BG management team, and other executive offices.
• Process Improvement: Continuously seek opportunities to improve processes, methods, and overall efficiency.
• Calendar & Time Management: Proactively manage the executives' calendar, prioritizing appointments and ensuring efficient time allocation across multiple time zones.
• Communication & Information Management: Screen incoming topics, prioritizing and responding appropriately. Seek, update, and provide information, including research and compilation of reports, presentations, and organizational charts

Skills

• Ability to handle information with discretion and confidentiality
• Fluent English language skills (written and verbal)
• Proficiency in MS Office Suite: excellent knowledge of Microsoft office applications, including Outlook, PowerPoint, Excel and Word. SharePoint and Teams knowledge is a plus.
• Ability to create clear and concise communication in various formats
• Track record of strong executive assistance experience
• Excellent planning skills, with the ability to manage complex calendars across multiple time zones and prioritize tasks in a fast-paced environment.
• Strong organizational skills with the ability to think critically, solve problems effectively and make decisions
• Strong attention to detail and a commitment to delivering high-quality work
  
  Knowledge & Experience
  Specialized or broader knowledge of theory and principles within a professional discipline.
  8 + years of experience and a graduate equivalent degree.

On-site position in Sunnyvale: Candidate must be local to Sunnyvale.

Come create the technology that helps the world act together

Nokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people's lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world.
We challenge ourselves to create an inclusive way of working where we are open to new ideas, empowered to take risks and fearless to bring our authentic selves to work

What we offer

Nokia offers continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs and highly diverse teams with an inclusive culture where people thrive and are empowered.

Nokia is committed to inclusion and is an equal opportunity employer

Nokia has received the following recognitions for its commitment to inclusion & equality:

• One of the World's Most Ethical Companies by Ethisphere
• Gender-Equality Index by Bloomberg
• Workplace Pride Global Benchmark

• Corporate Retirement Savings Plan
• Health and dental benefits
• Short-term disability, and long-term disability
• Life insurance, and AD&D - Company paid 2x base pay
• Optional or Supplemental life and AD&D insurance (Employee/Spouse/Child)
• Paid time off for holidays and Vacation
• Employee Stock Purchase Plan
• Tuition Assistance Plan
• Adoption assistance
• Employee Assistance Program/Work Life Resource Program