Contracts And Grants Analyst (RSCH ADM 2 CX)

Under general supervision of the Contracts and Grants Supervisor, work independently to provide proposal development and planning and post-award management for moderate to complex contracts, grants, and other accounts. Work in an independent capacity and serve as a compliance offer and resource advisor to assigned Principal Investigators (PI). Responsible for pre-award management including budget preparation/development and post-award management including effort reporting, compliance, budget forecasting and projections.

Apply By Date March 10, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No Minimum Education required.
• Experience in financial analysis, budgeting, forecasting, and strategic planning to prepare complex and accurate budgets and projections.
• Knowledge and experience in research administration including review and submission of proposals for contracts and grants, interpretation of Request for Proposals, review of submission guidelines, and preparation and review of research agreements.
• Knowledge and experience interpreting and applying federal, state, and local sponsor and University regulations, policies and guidelines.
• Experience in the use of advanced features in spreadsheet software to create complex financial analyses, projections and other financial reports.
• Experience writing and proofreading clear, grammatically accurate documents and emails.
• Ability to maintain independent judgment; strong organizational and communication skills; and a customer service focus. Organizational skills to work with changing priorities and demanding workload to manage and monitor multiple accounts simultaneously and to meet multiple and variable priorities and deadlines.

Preferred Qualifications

• Completed UC Davis Research Administration Certificate (RAC) Series or ability to obtain a certificate within one year from date of appointment.
• Knowledge of fund accounting and governmental laws and regulates as related to extramural funds financial responsibilities.
• Knowledge of generally accepted accounting principles, cost allocation methods, and accounting policies/procedures in an academic environment.

Key Responsibilities

• 50% - Extramural Planning and Budgetary Analysis/Forecasting
• 40% - Post Award & Other Account Management
• 10% - Policy Compliance

Department Overview

The Phoenix Cluster is a large administrative cluster providing administrative and technical support for teaching, research and outreach to the faculty, staff, and students of Plant Pathology and Entomology & Nematology. The cluster supports 34 faculty, 97 academic titles, 247 staff, and approximately 845 combined undergraduate and graduate students annually.

PLEASE NOTE: The Phoenix Cluster is recruiting for one (1) Research Administrator (RSCH ADM 3) -OR- one (1) Research Administrator (RSCH ADM 2 CX) based on experience. Please submit application for the appropriate position level based on experience. If you are also interested in the Research Administrator (RSCH ADM 3)position - apply to JO # 76505 by 03/10/2025 to be considered.

POSITION INFORMATION

• Salary or Pay Range: $35.69/hr. - $48.99/hr.
• Salary Frequency: Bi-Weekly
• UC Job Title: RSCH ADM 2 CX
• UC Job Code: 004486
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift (Work Schedule): Monday -Friday, 8am-5pm
• Location: Davis, CA.
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work in a fast paced environment with constant interruptions, various deadlines and competing priorities with attention to details. Vacation time limited during peak work cycles such as fiscal close and extramural deadlines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-JP