Director, Special Events and Protocol

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

In 1965, the University of California, Irvine was founded with a mission to catalyze the community and enhance lives through rigorous academics, cutting-edge research, and dedicated public service. A top public university, UCI has become internationally recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. Today, UCI continues to inspire change and pioneer new ideas with the support of its generous partners, alumni and friends.

Through the combined efforts of the University Advancement & Alumni relations team, the University is able to share its amazing achievements, build lasting relationships and generate support for important campus programs and initiatives. University Advancement seeks to strengthen contributions in research, education, and service; accelerate the university's place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people's lives.

Reporting to the Senior Executive Director, Donor Stewardship and Engagement, the Director provides strategic direction and recommendations for long-range/short-range planning of the unit's goals including operations, direction, and oversight of staff for both University Advancement and Health Advancement. The director provides guidance to the team to achieve events management goals and assists professional staff on the more complex and sensitive events issues. In the absence of the Senior Executive Director, this position will represent the Senior Executive director and/or the Office of Special Events and Protocol at meetings and events both on and off campus. Serves as a liaison between the campus departments and the Office of Special Events and Protocol. In addition, the Director of Special Events and Protocol is responsible for developing, planning, executing and analyzing programs and events to cultivate the interest of friends and prospects, and engage and deepen UCI's relationship with internal and external communities.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $94,400- $129,000 (Annual).

Required:

• Strong knowledge of management principles, policies, concepts and best practices and skill to select, train, mentor, evaluate and, as required, take disciplinary action with subordinate staff.
• Strong knowledge of all aspects of event management and production and public relations.
• Strong knowledge of the campus, its vision, mission, goals, programs, policies and infrastructure.
• Strong knowledge of program management, including comprehensive staff and budget administration.
• Strong interpersonal communications skills to build and foster a collaborative and cooperative work environment and build to maintain good working relationships with all organizational levels and outside constituencies.
• Strong political acumen and skill in judgment, decision-making and problem recognition, avoidance and resolution.
• Strong leadership / management skills, including skills to lead, direct, mentor, evaluate and motivate staff.
• Broad knowledge of fundraising practices
• Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects.
• Ability to be flexible in working independently as well as collaboratively with Advancement and faculty and staff to achieve defined goals. Use initiative to organize and follow through with complex tasks to meet deadlines.
• Possess traits of good judgment, confidentiality and discretion in communicating with colleagues and constituents.
• Experience in development and systematically monitoring budgets for special events and the ability to make recommendations to control costs for events.
• Ability to analyze complex programmatic problems and situations and quickly determine viable alternatives.
• Six years of experience in planning and implementing small and large special events and supervision of special events staff. (This includes all logistics associated with event planning and execution).
• Five years of supervisor/management experience.

Special Conditions:

• Must be able to work nights and weekends as required for events.
• May be required to travel on occasion in order to perform the routine or essential job responsibilities for the position.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.