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Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.
Job Title: Senior Administrative Assistant
Location(s): Jacksonville, FL
Job Description:
- Perform secretarial and administrative duties. Manage schedule, arranging appointments, travel, meetings, conference calls, etc. Work requires some analysis and use of initiative and independent judgment. Remain knowledgeable of business unit's policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, units, officers, or managers.
Responsibilities
- Coordinate managers' schedules, making appointments and establishing agendas.
- Arrange and coordinate business travel for managers, directors, or other division heads.
- Screen managers' phone calls and incoming mail.
- Perform word processing duties.
- Coordinate department meetings; arrange use of conference rooms.
- Serve as a contact to employees, investors, or other stakeholders inside and outside the organization.
- Documents and follows organization and department procedures to complete tasks in a timely manner.
- Uses features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, spreadsheets, or databases, etc.
- Processes forms for on-boarding/off-boarding of resources, executing personnel/benefit actions and communicating information relating to policies, procedures and benefit programs.
- Monitors office supply inventory and reorders as necessary.
- Performs other related duties as assigned.
Education
- A high school diploma or GED is required for this role.
Skills:
- Excellent knowledge of administrative practices and procedures. Ability to manage sensitive, complex, confidential information.
- Excellent communication and interpersonal skills. Professional appearance and presentation.
- Thorough knowledge of the use of office equipment required by the position (e.g., PC, typewriter, word processor, copier, fax) and any software associated with that equipment (e.g. Microsoft Outlook, Word, Excel, PowerPoint, etc.).
- Skill to maintain confidentiality of verbal and written information.
- Ability to format and produce reports, charts, graphs, and other correspondence using various PC software packages.
- Ability to compile and report business information.
- Ability to sequence and monitor multiple activities for self and others.
- Attention to detail in making appointments, travel arrangements and maintaining forms, records, etc.
- Ability to problem solve.
- Ability to communicate effectively verbally and in writing.
- Ability to establish and maintain effective working relationships with employees, clients and public.
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.
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Ampcus, Inc
Feb 20, 2025