Recruiting Assistant (PT Temp)

Executive Headquarters (117 West 124th St)

28.00-32.00 / hour

Position Summary:

The Recruiting Assistant (Temporary) will play a vital role in providing administrative support for the organization's recruitment process, ensuring a positive experience for both candidates and hiring managers. This position will assist the Talent Acquisition Team by handling various recruitment tasks, including posting job vacancies, with a primary focus on expediting preliminary verifications and background check clearances to ensure a prompt and efficient hiring process. Timely processing is critical to minimizing delays and ensuring that applicantsare cleared to start as soon as possible.

The part-time, temporary incumbent is expected to work 20-25 hours per week in person, based on departmental needs. This role is anticipated to last four to six months, with the possibility of extension. This schedule is essential for fostering effective collaboration, ensuring seamless communication, and supporting the smooth operation of departmental processes. The position's requirements will be periodically reviewed and adjusted as needed based on organizational priorities and evolving work dynamics.

Essential Duties:

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Assist in the creation and posting of job listings on various platforms.
• Review job boards and sourcing platforms to ensure job listings are visible and displayed accurately.
• Screen resumes/applications to identify qualified candidates.
• Conduct initial phone screenings to assess candidate qualifications and suitability.
• Help maintain accurate and up-to-date candidate application statuses in the Applicant Tracking System (ATS), databases, and recruitment records.
• Complete reference checks.
• Create, revise, and prepare recruitment materials and documentation.
• Participate in external and agency-sponsored hiring events.
• Implement fair hiring practices and legal requirements throughout recruitment.
• Support preliminary verification and background check clearance processes.
• In-person collaboration is an essential function of the job.
• Performs other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalency.
• One year of experience in an administrative or support role within an HR environment.
• Minimum of six months experience processing national, state and city regulatory background check screenings.

Key Competencies:

• Familiarity with recruitment processes and processes.
• Understand basic HR principles, best practices, employment laws, and regulations.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Ability to work independently and prioritize tasks effectively.
• Willingness to learn and adapt to new technologies and processes.
• Excellent communication skills, both verbal and written.
• Strong organizational and time management abilities.
• Attention to detail and accuracy in all tasks.
• Strong interpersonal skills and the ability to work effectively in a team.
• Adaptability and the ability to multitask in a fast-paced environment.
• Problem-solving skills and the ability to exercise sound judgment.
• Customer service orientated.
• Flexibility to work occasional evenings or weekends as needed for recruitment events.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not to tolerate discrimination, harassment or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, or retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.