Executive Assistant

Executive Assistant

Onsite Role

SIG SAUER, Inc. is a leading provider and manufacturer of firearms, electro-optics, ammunition, air guns, suppressors, remote controlled weapons stations, and training. For over 250 years SIG SAUER, Inc. has evolved, and thrived, by blending American ingenuity, German engineering, and Swiss precision. Today, SIG SAUER is synonymous with industry-leading quality and innovation which has made it the brand of choice amongst the U.S. Military, the global defense community, law enforcement, competitive shooters, hunters, and responsible citizens. Additionally, SIG SAUER is the premier provider of elite firearms instruction and tactical training at the SIG SAUER Academy. Headquartered in Newington, New Hampshire, SIG SAUER has over 3,200 employees across twelve locations in three states and is a certified Great Place to Work. For more information about the company and product line visit: sigsauer.com.

Position Summary: The Executive Assistant will provide essential administrative and coordination support to senior management, ensuring efficient company operations. The ideal candidate excels in multitasking, handling confidential tasks professionally, and thriving in a fast-paced environment. Self-motivation, adaptability, and a willingness to learn are key. This role reports to the Chief of Staff while primarily assisting a specific Senior Executive or team and occasional support for other senior staff as assigned.

Job Duties and Responsibilities include but not limited to:
* Provides executive-level administrative support, including complex calendar management, strategic prioritization, complicated travel arrangements, and meticulous processing of travel expenses to optimize executive efficiency.
* Writing and preparing reports, presentations and correspondence for the senior management team.
* Plans, organizes, schedules, and executes complex meetings, events, hospitality, and hosted gatherings for both internal and external groups, utilizing a variety of platforms and locations, including on-site, off-site, and video conferences.
* Provides high-level administrative support for strategic projects and cross-functional teams, ensuring seamless execution and alignment with organizational goals.
* Set-up new vendors for processing payments and purchase orders.
* Collaborate with the administrative team to ensure seamless back-up coverage and uninterrupted support during high-demand periods or absences.
* Manages administration of resources, company-wide scheduler via Outlook to manage conflicts and room reassignments as required for the organization.
* Oversees office logistics, including managing supplies, distributing correspondence for the supported team, and handling incoming communications to ensure efficient daily operations.

Education, Experience, and Required Skills:
* Bachelor's degree or equivalent combination of education and professional experience.
* 8 - 10 years of professional experience including 5+ years of executive level support preferred
* Superb written, verbal and interpersonal communication skills.
* Ability to demonstrate discretion in handling confidential data.
* Strong time-management skills with the ability to be flexible while multitasking while always seeking a positive solution.
* Ability to work independently and in a team, environment carry-out multiple tasks from start-to-finish with the aptitude to anticipate and prioritize what needs to be done with keen attention to detail.
* Strong situational awareness with the ability to anticipate needs, navigate dynamic environments, and respond proactively.
* Proven experience in coordinating cost-effective travel and meeting arrangements while optimizing schedules and budgets
* Sophisticated knowledge of spreadsheets, databases, presentation software and the Internet/social platforms.
* Highly proficient in using MS Outlook and MS Office with an aptitude for learning new software and systems.

What is in it for you?

Proud to be recognized as a Great Place to Work The Great Place To Work Certification acknowledges organizations that excel in providing a positive work environment for their employees.

Compensation and Financial Benefits:

• Competitive Pay
• Annual Employee Bonus
• 401k from Day 1, employer match at 100% for first 4% contribution, 50% match on next 2%
• Short Term/Long Term Disability Insurance
• Life Insurance & AD&D

Professional Growth and Development, Your Career:

• Career Advancement Opportunities
• Comprehensive Training Programs
• Tuition Reimbursement
• License to access online Training platform

Health and Wellness:

• Medical, Dental, & Vision Insurance (starts following 30 days of employment)
• Vacation Time
• Sick Time
• Paid Holidays
• 3 Floating Holidays
• 2 Service/Volunteer Days

Employee Perks:

• Generous Employee Firearm PURCHASE or GIFT Program
• Employee Discount
• FREE UNLIMITED Classes at the SIG SAUER Academy in Epping, NH,50% discount for spouse/partners
• Friends & Family Discounts
• Annual Prescription Safety Glass Reimbursement
• Annual Safety Shoe Reimbursement
• Onsite Gym - Corporate HQ

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.