Administrative Assistant

Take the next step in your career with Colliers Engineering & Design as an Administrative Assistant! Join us and play a pivotal role in shaping the future of our Events Team in our Holmdel, NJ office.

Are you an organized, proactive, and detail-oriented individual with a passion for providing exceptional support? From managing day-to-day tasks to coordinating schedules and ensuring smooth communication across teams, you'll have a direct impact on our team's success. If you thrive in a fast-paced environment, enjoy multitasking, and love to make things run efficiently, this is the perfect opportunity for you!

This is more than just an administrative role - it's your chance to be part of a collaborative, growth-focused team. We offer a positive, engaging work environment where your contributions are valued and your career development is supported.

Apply today and take the next step in your career with Colliers Engineering & Design.

• The essential functions and duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor.
• Perform scanning and filing duties.
• Assist Event Run of Show for all Corporate Events.
• Processing and tracking of Regional Office Social Events.
• Tracking of receipts and assistance with monthly Event Concur Expense Reports.
• Compile monthly corporate and individual membership expirations and provide information to Event Team Business Partners.
• Follow and gather automatic payments for subscriptions.
• Preparation for internal corporate events and client receptions (name badges, tent cards, checklists, etc.).
• Meeting Minutes.
• Assistance with breakfast and lunch orders various meetings.
• Dinner reservations.
• Assist in preparing mail and outside packages for delivery. This may include shipping of conference materials to ensure timely delivery.
• Prepare, proof-red, finalize, and assist with agendas, memos, email correspondence with vendors and internal clients.
• Assist with BST, Concur, and Unanet tasks (timesheets, expenses, event set up as assigned.
• Assist with submitting and receiving deliverables via various processes and procedures.
• Complete additional tasks as needed.

• Associates/Vocational or related training education.
• 1-3 years of related office experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize and multi-task.
• Proficient in Microsoft Office Suite/O365 applications.
• Ability to problem-solve.
• Resourceful and proactive.
• Display professionalism in handling sensitive and confidential information.
• Ability to identify, analyze, communicate, and implement process improvements.
• Ability to support remote management and staff.
• Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
• Ability to multi-task in a fast-paced environment.

At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!