Administrative Assistant 1

Are you a highly organized and detail-oriented professional looking to take your career to the next level? The Department of Health is seeking a dedicated Administrative Assistant to join our Division of Bureau Operations' team. In this pivotal role, you will manage a wide range of administrative responsibilities, serve as the bureau timekeeper, and ensure staff have the necessary equipment to perform their duties. If you are ready to leverage your administrative skills in a dynamic, mission-driven environment, we encourage you to apply today!

In this position, you will support audit activities, generate fiscal reports, review budget request workbooks, and assist with the preparation and submission of liquidation requests. Additionally, you will help manage the bureau's Continuity of Operations Plan, handle various administrative tasks, and serve as the main information technology liaison. You will also contribute to researching, developing, and implementing administrative protocols by analyzing operational issues, making recommendations for improvements, and assisting with the implementation of changes.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 7.5 hours per day, 37.5 hours per week
• Work hours allow for a schedule between 7:30 AM to 5:00 PM, Monday - Friday.
• Telework: You may have the opportunity to work from home (telework) full-time with a minimum of one day per month in the office or as required. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.