Payroll Management Work Lead - 134332

UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses 20 departments and 3 professional schools (The School of Medicine and The Skaggs School of Pharmacy and Pharmaceutical Sciences) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.

OUR MISSION is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching.OUR VISION is to create a healthier world - one life at a time -through new science, new medicine and new cures.

As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor's Office follows a progressive philosophy of career-path development for its employees.

The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.

Under general supervision of the Payroll Management Supervisor, this position will independently perform all aspects of the salary process from beginning to end for approximately 300 to 600 faculty members and MSP physicians in 1 to 7 SOM departments. This will require them to develop timelines, manage workflow, and deadlines to ensure implementation of all faculty salary processes throughout the fiscal year. This position will serve as the Health Sciences (HS) expert on faculty salary issues and provide consultative services and act as liaison between Health Sciences and Department Business Offices, faculty, payroll, Veteran's Affairs (VA), Division Administrators, and other internal/external offices. This position will provide timely, accurate and expert advice on compensation and timekeeping issues to the unit supervisor, and assist in developing training materials and standard operating procedures for general consumption of the Academic Resource Center. The position will assist with training new employees using materials readily available and those created by the incumbent. Additionally, the Lead will perform complex ad hoc reporting, audits, and analysis of pay-impacting items for the team and expected to use existing resources to streamline and consolidate the process where possible, and in light of enterprise-level initiatives affecting our operations.

In addition, this position will collaborate with others across the organization to make recommendations to improve business processes and efficiencies between units. By collecting substantive examples and data trends, the Lead shall present key findings and recommendations to the supervisor and manager for process and/or system enhancement.

As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways.

• Seven years of related experience, education/training, OR a Bachelor's degree in related area plus three years of related experience/training.

• Requires thorough knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

• Demonstrated thorough fiscal/accounting skills: extensive experience with budget preparation; ability to comprehend and process large amounts of data, and to prepare accurate financial reports in appropriate formats; demonstrated skill in preparing expensive/income projections and in reconciling account balances with ledger.

• Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials, and make critical decisions regarding personnel.

• Demonstrated ability to independently design, develop, implement, and deliver departmental and unit curriculum, trainings, and workshops for faculty and staff. Thorough knowledge and ability to conduct needs assessment to identify training priorities and develop strategies; develop, coordinate, and administer a wide range of in-house training activities and instructional programs to meet the identified needs.

• Demonstrated leadership skills to manage conflict resolution, problem solving, team building, and organizational development. Demonstrated experience in providing day-to-day staff work direction.

• Extensive data management experience (spreadsheets). Must rapidly and accurately manage multiple databases. Ability to comprehend, process, and manipulate large amounts of data using Excel and database software to generate data reports for reporting purposes and audits.

• Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses. Proven leadership skills with the ability to act independently and exercise sound judgment, with the acumen and sensitivity to identify those decisions and activities which require confidentiality and/or higher level consultation and/or group collaboration.

• Demonstrated thorough knowledge and experience using information technology systems to include word-processing systems, database systems, and email systems.

• Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.

• Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.

• Employment is subject to a criminal background check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace