DIR OF ADMINISTRATION II

JOB ANNOUNCEMENT

DIRECTOR OF ADMINISTRATION II

(FACILITIES MANAGEMENT)

Department of Family and Support Services (DFSS)

Number of Positions: 1

(additional vacancies possible pending budget approval)

Starting Salary: $80,628.00/Year

Applications for this position will be accepted until 11:59pm CDT on 02/25/2025

Essential Duties:

• Manages staff responsible for office management functions to ensure departmental needs such as office equipment and supplies, graphic services, facilities management, fleet management, and other administrative support services for all DFSS locations.

• Serves as department lead in coordinating projects such as renovations and repairs for all facilities DFSS manages which include six community service centers and six regional senior centers along with satellite centers throughout the city.

• Manages staff engaged in record keeping, facilities maintenance.

• Prepares and maintains reports/tracking systems on productivity related to DFSS projects.

• Participates and coordinates projects to streamline administrative procedures for DFSS related events.

• Ensures proper maintenance of the department's facilities and fleet by working with the Department of Fleet & Facilities Management (2FM).

• Act as the point of contact for the department with the City's security guard vendor and 2FM, the department that manages that contract.

• Oversee the management of the department's record retention practices.

• Acts as the lead for the department's Continuity of Operations Planning (COOP) efforts aimed at ensuring all facilities have a plan should the physical space become compromised.

• Responds to Occupational Safety and Health Administration (OSHA) requirements and deadlines as well as the department's Health and Safety Committee.

• Meets regularly with management for knowledge of areas that may need assistance.

• Research and recommends the purchase of equipment.

Performs other duties as required

Location: Department of Family and Support Services Central Office

Address: 1615 West Chicago Avenue

Shift: Monday - Friday

Hours: 8:30am - 4:30pm or 9:00am-5:00pm (May be required to work evenings/weekends based on operational needs)

THIS POSITION IS IN THE CAREER SERVICE

Selection Criteria

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview will be selected.

Preference will be given to candidates possessing the following:

• 
  

  Previous experience using MS Office Suite

  
  

• 
  

  Previous experience with facilities management

  
  

• 
  

  Previous experience with project management

  
  

• 
  

  Previous experience using SharePoint or other Document Management Systems

  
  

For Information on our employees benefits please visit our benefits website at:

Click Here

For Information on our salary and title structure visit our classifications website at:

Click Here

APPLICATION EVALUATION: Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.