Project Policy Analyst 4

#CA-DS

Under general supervision of the Pharmacy Business team, the Pharmacy Business Specialist is responsible for comprehensive analysis, reporting and overall data needs of UC Davis Pharmacy Business Services program. This includes both inpatient and outpatient operations, due to the nature of pharmaceutical use throughout the health system. The position assists the Pharmacy Business team and develops new committees focused on: 1) pharmacy revenue cycle, 2) pharmacy finance and budget, and 3) pharmacy strategic sourcing and supply chain. The Pharmacy Business Specialist provides information to the committees with routine analysis of financial opportunities and outcomes, including pharmaceutical billing, pricing mark-up practices, and reimbursement updates, Department cost center financial statement summary of revenue and/or expenditures by pharmacy department areas, and/or drug contract pricing updates, or percentage of preferred medication use for product market share conversions.

The position also reviews financial metrics and business reporting , integrating a variety of analytical tools and data resources. Oversees data collection, validation, analysis, modeling, and coordination of reporting of data for internal and external use. Creates and distributes data reports specific to monitored indicators. Maintains a database and monthly change reports: 1) new pharmaceutical CPT codes, code price increases/decreases, drug price increases/decreases, Hospital Outpatient Prospective Payment System (OPPS) Pass-Through Status Updates, New Medical Services and New Technologies (NTAP) Updates, 2) new revenue optimization or cost saving achievements, or 3) new generic entrance in markets and new drug contract pricing updates.

Serves as analyst for developing performance improvement projects using Lean Six Sigma methods and ensures the appropriate methodology design and deployment. Coaches staff and managers on the use of analytical tools to understand collection of data. Coaches staff and managers on the interpretation of data dashboards to understand collected and reported data. Applies program management techniques to ensure the on-time, high-quality delivery of all projects. Manages projects and ensures their compliance with organizational financial and regulatory requirements. The position is also responsible in working with IT in implementing any new systems and programs, user acceptance training and training of staff.

The analyst is a subject matter expert for Pharmacy, understanding technology, data (informatics) and the business needs. Functions as the lead in data collection, design, analysis, business requirements, user acceptance training, and implementation of reporting for UC Davis Health financial requirements. Leads in assessing technology needs, design, implementation and training of technologies needs of UC Davis Health Pharmacy Business Services. The analyst works as the liaison between departments of finance, patient financial services, revenue integrity, and IT at UCDH.

Apply By Date

2/24/2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Training in Lean continuous improvement, or project management or business analytics.
• A minimum of 5 years' experience in pharmacy business, supply chain, business analytics, or healthcare operations.
• Experience preparing materials for a non-financial audience and clearly and effectively communicating information to all staffing levels.
• Experience in summarizing, analyzing and accurately reporting on large volumes of data using multiple systems in a timely manner.
• Ability to analyze information from EPIC Rx and, in simple terminology, present information to internal staff, external departments and all managers. Ability to update various FMOO data tables and EPIC Rx files as they relate to pharmacy billing rules
• Demonstrated professional level of analytical, statistical and mathematical skills to conduct complex financial analyses
• Initiate problem solving and conflict resolution skills to foster an effective working relationship with peers.
• Proven ability to work under pressure, adapt to changing priorities and produce quality work while meeting deadlines.
• Demonstrated ability to apply knowledge of PC office tools - Word, PowerPoint, Adobe, Access, data visualization or similar software - to problem solving and report production. Intermediate to advanced Excel skills, including formatting, VLOOKUPs, IFs, Sumifs, Pivot Tables, and data visualization.
• Demonstrated ability to evaluate conditions of task assignments and make recommendations to improve, revise, and/or clarify current systems, procedures, and policies etc. to promote increased efficiency in assignment and clearly communicating status to stakeholders and achieving deadlines.
• Ability to foresee problems and develop ways of solving them with the least negative impact on the department.
• Demonstrated ability to act independently and proactively.
• Strong communication and customer service skills.
• Proven ability to develop executive summaries, as well as detailed financial and statistical reports, including ability to present findings in a professions and clear manner to senior leadership.
• Solid understanding of business standards, techniques, and practices.
• Demonstrate leadership and team building skills and interact with all clients/customers (internally and externally).

Preferred Qualifications

• Bachelor's Degree in Finance, Business, Data Science/Analytics or Accounting highly preferred.
• Advanced training in Microsoft Excel, Tableau or data visualization tools highly preferred.
• Demonstrated knowledge of pharmacy operations, including high-cost medications and financial-related service experience.
• Demonstrated ability to weigh all available information to arrive at a logical conclusion, displaying a readiness to make decisions.
• Ability to handle multiple tasks simultaneously and complete projects on time.
• Ability to work under heavy pressure and produce accurate, detailed work.
• Demonstrated knowledge of Business subjects, such as Purchasing, Business Law, Economics, and Accounting, in addition to analytical skills and the demonstrated ability to apply this knowledge to the assigned tasks.
• Conceptual grasp of the legal and social obligations of the University relative to campus and system wide policy.
• Capability to prepare and maintain fully documented project files which reflect a thorough knowledge of established policies and procedures to meet University requirements.
• Ability to integrate the values of the organization: respect, honesty, integrity, compassion, fairness, innovation and stewardship of our resources.
• Demonstrated commitment to customer service and excellence.
• Skill in developing and writing internal practices and instructions.
• Skill in working as part of a team; collaborating with colleagues.
• Skill in working with management to exchange ideas, information and opinions as to formulate policies and programs and/or to arrive jointly at decisions, conclusions or solutions.
• Ability to respond to project and emergency situations.

Key Responsibilities

• 50% - Data Analysis and Coordination
• 35% - Program Development
• 5% - Professional Development
• 5% - Other/Misc
• 5% - Education and Training

Department Overview

Pharmacy's mission is to provide the highest quality and most cost-effective pharmaceutical care in an environment that fosters efficient patient-focused care, education and research. Pharmaceutical Care services are designed to meet the needs of our customers (primarily patients, nurses and physicians) in a way that constructively impacts all aspects of the medication use process (assessing, prescribing, dispensing, administering and monitoring). We will be flexible and proactive in our responsiveness to opportunities and challenges in the dynamic health care field. The Department procures, stores, and distributes pharmaceuticals and related supplies to all departments at UC Davis Health.

POSITION INFORMATION

• Salary or Pay Range: $3,176.24 - $5,858.23
• Salary Frequency: Biweekly
• Salary Grade: Grade 23
• UC Job Title: PROJECT POLICY ANL 4
• UC Job Code: 007399
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Days, 8 hour.
• Location: Sherman Way Building (HSP056)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• THIS IS NOT AN HI-B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Must be available to work extended hours, weekends or evenings to meet critical deadlines and support mission. Will require working in clinical and patient care areas in various hospital locations, clinics and outlying buildings. Position requires handling of sensitive and confidential information.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks