ACCESS Administrative Assistant

NOTE:This position is externally funded by a federal grant. Continued employment is contingent upon grant funding.

POSITION SUMMARY
This position is assigned 100% to the Title V grant and is responsible for routine administrative assistant procedures. Duties include but are not limited to verifying information, preparing travel documentation, filing and correspondence, and entering budget data weekly. This position is supervised by the grant director.

DUTIES and RESPONSIBILITIES:

• Communication with faculty, staff and the community.
• General filing of grant documentation.
• Coordinating the flow of documents.
• Maintain and manage data base and spreadsheets.
• Prepare purchasing documentation, equipment requests, and travel forms.
• Maintain budget records and communicate with ENMU-Roswell business office.
• Promote a customer service focused environment that is responsive to student needs.
• Perform other duties as assigned.

MINIMUM REQUIREMENTS:

• Associate degree or two years of administrative assistant experience.
• Experienced in the uses of technology and software for communication, report writing, data collection and spreadsheets.
• Strong communication skills.
• Experience working with a diverse population.

• Administrative assistant experience working in Higher Education.

Work is performed during normal work hours, with some evenings and weekends to meet deadlines.
Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or other wise move objects.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Resume/ Curriculum vitae
Transcripts Official or Unofficial. (Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered.)

ENMU-Roswell is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University-Roswell is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218. Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 624-7411. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please read our Notice of Nondiscrimination at www.roswell.enmu.edu/notice-of-nondiscrimination/. New Mexico is an open records State; therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to Frances Dubiel atfrances.dubiel@roswell.enmu.edu. For any other inquires please contact Human Resources at (575) 624-7412 or e-mailHR@roswell.enmu.edu

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS