Real Estate Services Administrator

Spectraforce Technologies
United States, Pennsylvania, Philadelphia
Feb 05, 2025
Title: Real Estate Services Admin Location: Philadelphia, PA 19102 (M-F 8 a m - 5 pm) Assignment Duration: 5+ Months Pre-Screening Questions: Please describe your experience in handling front desk and handling customers. How many work orders have you created in a day? How much proficient you are with Outlook, Excel, and Word? Resource's typical working day: Sitting at front desk answering tenant complaint calls Entering in work orders Coordinate to receive updates on progress to fix problem Certificates of Insurance verification for outside vendors Requirements High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. Intermediate to advanced skills with Microsoft Office Suite. May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations. Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Comply with bid process guidelines. Assists with preparations of monthly and quarterly management reports. Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence. Administers accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. Performs other duties as assigned. No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor. Years of Experience 5 Level of Education: H.S. Diploma or GED Systems/Software proficiencies: Proficient in Outlook, Excel, and Word Top Must have Skills: Positive attitude and good customer service skills Ability to follow up Good computer skills Top Nice to have Skills: property management experience Interview Process: 2 rounds, 1st virtual via Teams, 2nd in-person