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Senior Payroll Administrator

Dartmouth College
remote work
United States, New Hampshire, Hanover
7 Lebanon Street (Show on map)
Feb 04, 2025
Position Information


Posting date 02/04/2025
Closing date
Open Until Filled Yes
Position Number 1127923
Position Title Senior Payroll Administrator
Department this Position Reports to Arts & Sciences Finance Center
Hiring Range Minimum $26.92/hr
Hiring Range Maximum $33.65/hr
Union Type Not a Union Position
SEIU Level Not an SEIU Position
FLSA Status Non-Exempt
Employment Category Regular Full Time
Scheduled Months per Year 12
Scheduled Hours per Week 40
Schedule
TBD
Location of Position
Hanover, NH
Remote Work Eligibility? Hybrid
Is this a term position? No
If yes, length of term in months. N/A
Is this a grant funded position? No
Position Purpose
The Senior Payroll Administrator in the Arts & Science's Finance Center is responsible for the accurate review/interpretation, analysis, and auditing of assigned payroll submission requests, while providing guidance to the Associate Dean's Offices, and department administration on payroll policy and procedures. This position provides payroll analysis for informed decision-making and facilitates planning for hiring and payroll related activity to A&S divisions. Day-to-day activities will be coordinated by the Payroll Operations Manager.
Description
Required Qualifications - Education and Yrs Exp Bachelors plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Skills & Knowledge

  • Strong logical and analytical skills
  • Extremely detail oriented
  • Strong Microsoft Office Suite skills
  • Working knowledge of Excel
  • Strong understanding of chart of accounts
  • Familiarity with standard financial statements
  • Ability to communicate financial information to non-financial audiences
  • Customer service skills
  • Communications and presentation skills
  • Team oriented
  • Self motivated
  • Problem solver
  • Ability to multi-task and adhere to strict deadlines/timelines
  • Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.


Experience

  • Two to three years of relevant experience working in the payroll field.
  • Experience with payroll systems desired

Education
  • Bachelor's degree in Accounting, Business Administration, or the equivalent
Preferred Qualifications
Department Contact for Recruitment Inquiries Melissa Hennessey
Department Contact Phone Number 603-646-6597
Department Contact for Cover Letter and Title Melissa Hennessey, Ops Manager - HR & Business Systems
Department Contact's Phone Number 603-646-6597
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link https://searchjobs.dartmouth.edu/postings/77479
Key Accountabilities


Description
Payroll Activity

  • Processes faculty appointment and award letters for remuneration and award records.
  • Utilizes systems for processing and recording payroll activity, i.e., PASF, HRMS, IRA, OnBase and IRIS.
  • Processes and reconciles Departmental Chair payments.
  • Processes and monitors faculty additional payments process and limits based upon Dartmouth and federal guidelines.
  • Prepares invoices for clients and manages billing/receipt process for Prestigious Awards and other leave requests.
  • Responsible for the accurate review, interpretation, and data entry of requests into the financial management systems.
  • Triages, completes or responds to payroll inquiries.
  • Serves as an I-9 Representative.

Percentage Of Time 50


Description
Customer Service

  • Delivers services within Finance Center according to benchmarks established by management/staff team.
  • Guides clients on system submissions.
  • Develops training materials for entry into IRIS and PASF for Divisional Coordinators, and HRMS for ASFC staff.
  • Trains staff and Divisional Coordinators on faculty appointment entry into faculty database.

Percentage Of Time 10


Description
Reporting and Analysis

  • Generates and reconciles Reports:



  1. End of Assignments reports to prevent potential overpayments and to cull departed faculty from HRMS for offboarding with divisional coordinators.
  2. End of Assignment report with HR and Benefits for ending assignments annually.
  3. Active Status Report for status updates with divisional coordinators


  • Documents funding commitments in ACCESS and Filemaker Databases.
  • Generates monthly and quarterly reports for analyses on accounts to coordinate efforts with the divisional coordinators to associate deans for identifying updates and potential risks.
  • Prepares ad hoc reporting as requested.

Percentage Of Time 25


Description
Development, Training, and Coordination with Staff

  • Coordinates efforts of Administrative Assistant and Assistant to the Director for onboarding faculty and staff.
  • Serves as resource to administrative assistant on calendaring for Directors and Associate Dean.
  • Serves as resource for organizational tools for support staff (ie., Outlook, OneNote, etc).
  • Develops tools for document management.
  • Reconciles faculty compensation payments.

Percentage Of Time 10


Description
Development

  • Cross trains with other team members to assure adequate coverage, accurate and consistent information, and timeliness.
  • Attends functional workshops and training to remain/become proficient in necessary systems standards.
  • Attends personal development training workshops.
  • Attends customer service workshops.

Percentage Of Time 5
-


-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-- Performs other duties as assigned.
Applied = 0

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