Director of Procurement

Under the direction of the Executive Vice President of Finance and Administration, the Director of Procurement oversees the day-to-day operations of the Procurement department, which includes planning, organizing, managing, and enhancing operations and services in support of College's strategic plan. Promotes an environment of ethical, compliant, and accountable relationships and contracts amongst our departments and vendors. Responsible for managing department and vendor contract compliance including construction projects.Monitors and ensures compliance with applicable procurement and contracting policies, procedures, rules, and regulations. Ensures college-wide compliance with applicable State and Federal procurement regulations.

1. Provides administrative oversight of the Purchasing unit. Recommends improvements to processes and technology involving purchasing to enhance e?ciency college-wide. This position drives signi?cant cost savings, improves vendor relationships, enhances service levels and supports an e?cient, best-in-class procurement processes for the College.
2. Oversees the planning, organization, bidding, evaluation, selection, award, and contract execution for all goods and services for the general operations of the College.
3. Develops College-wide policies and procedures to achieve e?ciency, consistency, and ensure compliance with applicable NJ State and Federal procurement regulations. Proactively looks for synergies across the organization to reduce costs and leverage resources. Proactively drives cost savings and e?ciencies college-wide.
4. Monitors and consults on campus construction projects. Establishes a culture of accountability for all vendors and contractors associated with the College and assists departments with ensuring vendor compliance with contracted obligations.; Consults with departments on documenting vendor history information. Coordinates compliance investigations, recommends and monitors corrective action, and incorporates best practices for e?ectiveness.
5. Develops College policies and procedures related to compliance.; Ensure contracts protect the interests of the College by drafting and editing documents, providing guidance to departments and resolving problems.; Maintain and update contract templates with current regulatory requirements.
6. Fosters a campus-wide culture that incorporate ethics and compliance into the everyday business operations.; Coordinates and ensures compliance by developing and implementing administrative processes, designing tools, providing training, and serving as a resource.;
7. Coordinates contract and legal document review for o?ces and consultants (technology services and legal) as needed.; Investigate non-routine issues impacting a department/ contractor's ability to ful?ll contract requirements, secure approvals; resolve major problems in matters regarding a contract. Work with College attorney on complex issues.
8. Oversees the preparation of the monthly procurement agenda for Board of Trustee approval and related justi?cation documentation.; Ensure all items presented for approval are compliant, anticipate Board of Trustee questions and provide information as needed.
9. Stays abreast of laws, regulations, external and internal policies, procedures and best practices governing contract administration.
10. Other duties and projects as assigned.

1. Bachelor's degree in in Public Administration, Business Administration or related ?eld.

2. Holds and maintains Public Procurement certi?cation

3. Minimum three (3) years' progressively responsible experience administering contracts at an institute of higher education or public agency (NJ preferred) including demonstrated ability to understand and appropriately apply federal regulations, state statutes, best practices and project requirements and interpret cost principles
4. Minimum of two (2) years' of supervisory experience, with responsibility for individual and team results.

5. Basic knowledge of cost accounting standards and speci?c requirements for contract awards

6. Possess excellent written and verbal communication, presentation, employee service, relationship building, problem solving and multi-tasking skills in a fast-paced environment with competing demands. Demonstrated ability to productively work in a deadline-oriented environment.

7. Demonstrated ability to utilize strong interpersonal skills to collaborate with and connect the needs of colleagues and vendors, guiding College personnel through business decisions related to contracts and other procurement processes.

1. Masters Degree in Public Administration, Business Administration or related ?eld.
2. Previous experience in an institution of higher education strongly preferred
3. Knowledge of Ellucian Colleague