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Communications Project Specialist, Office of Strategic Initiatives

Johns Hopkins University
United States, Maryland, Baltimore
Apr 03, 2025
Development and Alumni Relations (DAR) supports Johns Hopkins' focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine"strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients. Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a hybrid work arrangement with an onsite presence of three days per week. The manager will confirm the team's core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days. The Communications Project Specialist reports to the Senior Director of Strategic Initiatives in the Office of Strategic Initiatives and serves as the primary coordinator for narrative donor reporting and stewardship materials. This position requires a detail-oriented professional who can manage the end-to-end production of quarterly donor reports, support weekly leadership meetings, and draft weekly summaries in collaboration with University Communications. Beyond maintaining exceptional quality standards in report production, the role involves comprehensive document management, from organizing meeting agendas to maintaining historical records for future reference. Success in this role demands strong project management capabilities to coordinate complex workflows, implement rigorous quality control measures, and meet concurrent deadlines in a fast-paced environment. The ideal candidate will combine meticulous attention to detail with the ability to adapt to changing priorities, while upholding the highest standards of professionalism and confidentiality. Key responsibilities: Manage production schedules and workflows for quarterly donor reports using project management tools such as Asana, Loop, or other platforms as needed Coordinate with OSI team members to gather reporting information and track project milestones Review and refine reporting content through comprehensive copy editing and proofreading Format reports using Microsoft Office Suite, Canva, or other design tools while ensuring adherence to university brand guidelines Implement and maintain quality control processes throughout production workflow Support weekly leadership meetings by creating agendas and organizing materials Draft weekly highlights for donor team in coordination with University Communications Organize and maintain reports and updates for historical reference Draft, edit, and proofread additional stewardship communications Support special reporting requests and time-sensitive project needs as they arise Minimum Qualifications Bachelor's degree in related field. Two years related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Demonstrated ability to manage complex projects Strong copy editing and proofreading skills Proficiency in Microsoft Office Suite Proven track record of meeting concurrent deadlines Experience working both independently and collaboratively Experience in higher education or nonprofit development Proficiency in graphic design tools (examples include Adobe InDesign, Canva) Experience with project management platforms (examples include Asana, Loop) Track record of successful process improvement initiatives Ability to work occasional evenings or weekends Classified Title: Communications Specialist Job Posting Title (Working Title):Communications Project Specialist, Office of Strategic Initiatives Role/Level/Range: ATP/03/PB Starting Salary Range: Minimum: $46,200 - Maximum: $80,799 (targeted salary: $65,000; commensurate with experience) Employee group: Full Time Schedule: Monday-Friday, 8:30-5:00pm Exempt Status:Exempt Location:Mount Washington Campus Department name: 60009052-Office of Strategic Initiatives Personnel area: University Administration Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.