Position Details
Position Information
| Recruitment/Posting Title |
Unit Admin/Specialist Seasonal |
| Posting Number |
25TM0038 |
| Department |
Federal Relations |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey's preeminent, comprehensive public institution of higher education. Established in 1766, the university is the eighth oldest higher education institution in the United States. More than 70,800 students and 27,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.
The Office of Federal Relations works closely with administrators, faculty, staff, and students across Rutgers to build relationships with key federal policymakers and advance campus priorities. The Office of Federal Relations serves as a key conduit of information between federal lawmakers and Rutgers, working year-round to elevate the university's profile in Washington, DC.
The Office of Federal Relations manages the Rutgers Scarlet Service in Washington, DC (
RSS-DC) program.
RSS-DC provides meaningful public service internship experiences in non-profit or government offices to undergraduate students in DC. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Unit Admin/Specialist Seasonal for The Office of Federal Relations. This position reports to the Senior Director of Federal Relations.
Among the key duties of the position are the following:
- Provides administrative support to the Senior Director and Associate Director.
- Manages office equipment and files such as the phone system, computer network, & paper files.
- Monitors of the department's expenses and ensuring timely payment to vendors.
- Maintains staff calendars.
- Books travel and processing both travel and non-travel expense reports.
- Resolves facilities issues.
- Sets up meetings between key federal stakeholders, their staffs and various officers, faculty, staff and students of the University.
- Plans and manages special events in an efficient and orderly manner.
- Assists with requests from key stakeholders, which require a courteous, timely and articulate response.
- Tracks legislation and attending Congressional hearings that are of interest to Rutgers.
- Represents the University at higher education association meetings in Washington, including holding leadership roles on applicable committees.
- Helps the University stay informed about higher education community trends and positions.
- Designs and implements communications strategies to promote Rutgers to federal stakeholders and advance university priorities, which includes maintaining the office website, social media presence, and disseminating information to the university community and federal policymakers.
- Guides the daily activities of all type 4 staff and type 9 interns.
- Provides logistical support for events by placing room reservations and food orders.
- Handles setting-up, staffing, and breaking-down events day-of.
- Provides financial support by processing expenses to the RSS-DC account and tracking the program budget.
|
| Position Status |
Part Time |
| Hours Per Week |
37.5 |
| Daily Work Shift |
Day |
| Work Arrangement |
|
| FLSA |
Nonexempt |
| Position Salary |
$22-$25 per hour |
| Payroll Designation |
PeopleSoft |
| Terms of Appointment |
Temporary Staff Appointment - Hourly |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
- Two years of relevant experience in an administrative function.
|
| Certifications/Licenses |
- A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
|
| Preferred Qualifications |
- Knowledge of Rutgers University and New Jersey as well as event coordination and meeting planning experience.
- Familiarity with Capitol Hill and the federal legislative process.
|
| Required Knowledge, Skills, and Abilities |
- Excellent interpersonal, organizational and written and oral communication skills.
- Ability to work independently and as part of a team.
- Ability to develop and maintain positive professional relationships with federal stakeholders, exercise sound judgement and have a solutions and service-oriented approach to solving problems.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
|
| Special Conditions |
|
Posting Details
| Posting Open Date |
01/29/2025 |
| Posting Close Date |
03/01/2025 |
| Open Until Filled |
No |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Off Campus |
| City |
Washington, DC |
| State |
DC |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
Jan 30, 2025