Accounting Supervisor - 11-001 SC/Carson DHQ Divisional Headquarters

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

The Accounts Payable Supervisor is responsible for overseeing the Accounts Payable (AP) function, leading a team of 10-12 staff members to ensure timely and accurate processing of AP transactions in compliance with The Salvation Army policies, procedures, and generally accepted accounting principles (GAAP). This role includes supervising daily AP operations, conducting reconciliations, supporting audits, and generating required reports. Additionally, the supervisor will provide training and support to field staff, offer technical assistance for financial systems, and manage bank-related payment processes. The role also involves evaluating and implementing process improvements to increase efficiency, accuracy, and compliance.

Essential Functions

Supervision of Accounts Payable Processes:

• Oversee daily AP processes to ensure invoices are accurately coded, entered, and paid on time; monitor AP and corporate credit card systems status daily and promptly resolve AP Pending items, Query items and items in the stages before completion.
• Manage month-end and year-end AP closing processes, ensuring accuracy and timeliness.
• Lead and supervise a team of 10-12 staff members, providing training, mentorship, and team-building to maintain smooth operations.
• Ensure compliance with company policies, GAAP, internal controls, and regulatory requirements.
• Review payment batches and check register, including EFTs and ACH transactions, and submit ACH batches for Controller approval.
• Review and approve payroll manual checks, utility bills, divisional account invoices, Trade bills, etc.
• Coordinate the approval of reimbursements and purchases through CARE timely.
• Administer and reconcile corporate credit card transactions.
• Review and coordination HATB (Historical Aged Trial Balance) and AP-related account reconciliations, addressing discrepancies promptly.
• Prepare and coordinate AP-related reports and analyses, including officers' taxable expense reports, employee & officers' monthly gift card log, property tax receivable reports, receivables for personal charges on corporate credit cards, etc.
• Manage 1099 reporting, ensuring W-9 forms are collected for all 1099 vendors and vendor data in accounting system is accurate. Responsible for issuing and filing 1099 annual forms before the due date.
• Resolve AP-related issues and inquiries by conducting necessary research.
• Foster a collaborative, high-performance work environment and provide development opportunities for team members.

Treasury Operations Related to Accounts Payable:

• Coordinate cashier's checks or wire transfer requests and make vendor payments by phone when necessary.
• Review and approve daily bank exceptions.
• Collaborate with the Cash Receipts team to review, approve, or reject ACH debits before their respective deadlines.
• Monitor cash flow needs and coordinate with banks to resolve payment and fraud-related issues.

Training and Support:

• Train and support field staff on organization policies and procedures, financial software and applications for accurate accounting and reporting.
• Coordinate the provision of technical guidance and support for financial software and applications used by field staff.
• Manage user access for AP-related applications, including setup and removal of users.
• Assist officers during moves by updating user set up and monitoring proper charges to the division.
• Assist in developing and implementing system enhancements and process improvements.
• Assist with in internal and external audits by providing documentation and explanations related to AP activities.
• Collaborate with the Accounting Supervisor - Cash Receipts to oversee mailroom-related functions and supervise the Accounting Support Technicians.
• Serve as a backup for Accounting Supervisor - Cash Receipts.
• Perform any other duties as required.

PAY RATE: $90-$110K/yr

Working Conditions

Must work on-site and be available to work on weekends and holidays when necessary.

Minimum Qualifications

• Bachelor's degree and above from a four-year accredited college or university with a minimum of 24 semester (or 36 quarter) units in accounting.
• A minimum of ten years of progressive accounting experience, with a strong emphasis on general accounting and financial reporting.
• Prior experience in a supervisory or leadership role, demonstrating effective team management and leadership skills.
• Strong understanding of cash management principles, accounting regulations, and compliance requirements.
• Proven experience in managing and executing special accounting projects, including audits, process improvements, system implementations, and others.
• Demonstrated ability to quickly adapt and learn new skills to keep pace with evolving accounting practices and technologies.

Skills, Knowledge & Abilities

• Demonstrate a strong commitment to embracing and upholding the mission and values of the Salvation Army.
• Exhibit excellent leadership qualities, with a proven ability to mentor, motivate, and guide team members effectively. Display strong collaborative skills, fostering effective teamwork within the accounting team and across various internal and external stakeholders.
• Excel in working efficiently under pressure, effectively managing multiple tasks simultaneously with a high degree of accuracy and consistently meeting deadlines in a fast-paced environment.
• Maintain an exceptional level of attention to detail and demonstrate excellent organizational skills.
• Excellent analytical and problem-solving abilities.
• Exhibit strong interpersonal and written communication skills, enabling effective interaction with team members, superiors, colleagues from other departments, field units, and external stakeholders.
• Showcase advanced computer skills, including proficiency in Microsoft Office, effectively utilize financial software and tools.
• Uphold the highest ethical standards and demonstrate an unwavering commitment to maintaining confidentiality.

Bachelors (required)

Showcase advanced computer skills, including proficiency in Microsoft Office, effectively utilize financial software and tools. (required)
Prior experience in a supervisory or leadership role, demonstrating effective team management and leadership skills. (required)
A minimum of ten years of progressive accounting experience, with a strong emphasis on general accounting and financial reporting. (required)
Bachelor's degree and above from a four-year accredited college or university with a minimum of 24 semester (or 36 quarter) units in accounting. (required)