Fellowship Coordinator (Entry - Intermediate Level)

Job Summary:

The Division of Endocrinology, Metabolism and Diabetes in the Department of Medicine is looking for an individual who is detail-oriented, creative, and innovative to coordinate and manage the Endocrinology Fellowship Program. This is a full-time University Staff position located at the AMC campus (hybrid work environment). On the behalf of the Endocrinology Fellowship Program Director and Associate Program Director, this individual will perform duties related to planning, directing, and coordinating the academic, operational, and financial activities of the fellowship program; assisting in the development of program educational and administrative goals and objectives; contributing to new fellow recruitment; organizing the fellowship program structure and clinical rotations; and providing sound guidance and advice on other pertinent fellowship program issues. This position reports to the Endocrinology Division Administrator.

The ACGME accredited Fellowship in Endocrinology, Diabetes and Metabolism accepts 4 fellows per year and fellows may choose to complete a 2-year clinician educator track or a 3-year research track. The total number of fellows within the program ranges from 8-10 at any given time. Fellows rotate through inpatient services at the University of Colorado Hospital, Denver Health, and the Rocky Mountain Regional VA Medical Center. They also attend outpatient clinics at all 3 locations.

Key Responsibilities:

• Assist with the oversight of the day-to-day operations for the fellowship program and ensure the overall goals and objectives are accomplished.
• Act as a liaison between fellows, division, department, and other constituents, including GME, UCH and others.
• Create and oversee the rotation schedules with assistance from the fellowship director.
  
  
  
  • Coordinate fellow schedules with the clinical sites and enter fellow schedules into Amion.
  • Suggest improvements in the management of the rotation schedules.
  • Monitor resident schedules to ensure compliance with ACGME work hours rules by fellows.
  • Notify the appropriate individuals of any discrepancies.
  
  
  
  
• Manage the fellowship application process through the ERAS system (Electronic Fellowship Application Service).
  
  
  
  • Contribute to the organization of the fellowship candidate interviews.
  • Direct the fellowship onboarding process for incoming first-year fellows.
  • Complete new contract packages for new fellows and continuing fellows on an annual basis.
  • Consult with fellowship program director on pertinent issues concerning fellowship recruitment and onboarding.
  
  
  
  
• Serve as the program administrator for MedHub, GME's Evaluation software, which includes monitoring duty hours, low score alerts, creating and delivering faculty, fellow and annual program evaluations, tracking conference components and generating evaluation-based reports for fellows and faculty.
• Medical Student and Resident Elective Coordination:
  
  
  
  • Coordination of elective; enter grades into the system (students only); ensure proper access to hospitals.
  • Monitor, match and track evaluations through New Innovations evaluation software (students only).
  • Generate evaluation reports for fellows and faculty.
  
  
  
  
• Assist the program director with the timely completion of GME funding sheets and resident charge sheets on an annual basis; track work hours at each site and allocate funds as appropriate.

Work Location:

Hybrid - this role is eligible for a hybrid schedule (after the completion of in person training) of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Endo's administrative team is highly regarded and valued. Faculty lean on administrative professionals to navigate the CU system and provide subject matter expertise. The division is uniquely collaborative, welcoming, and high-spirited. Staff members are made to feel empowered, supported, and appreciated. If you enjoy being the foundation for the success of a research/clinical division, you will thrive in this position!

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Entry Level:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  
  
  
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  

Intermediate Level:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  
  
  
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  
• One (1) year of experience coordinating fellowship programs.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in an academic environment, with an emphasis on day-to-day management of educational and administrative operations.
• Experience with University software systems.
• Experience managing all aspects of Fellowship recruitment processes.
• Two (2) or more years of administration and/or office management experience in an academic and/or healthcare setting.
• Experience with University software systems.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to work with a diverse group and competing interests.
• Ability to work independently, prioritize tasks, work under deadlines.
• Ability to produce accurate and timely work products.
• Flexibility and the ability to adapt to various situations.
• Strong customer service and interpersonal skills.
• Strong organizational skills with attention to detail and accuracy.
• Excellent time management.
• Ability to effectively explain processes, procedures, and policy.
• Ability to represent the University and work internally and externally in a professional manner with tact and diplomacy.
• Skilled in using independent judgment and discretion in deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
• Intermediate to Advanced user of Microsoft Office Suite; Word, Excel, and Outlook.
• Knowledge of UCH and University policies, rules and regulations related to Education and Fellowship.
• Familiar with GME practices and policies.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Caitlin Estlow, caitlin.estlow@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by March 15^th, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Entry Level: $45,017 - $54,000

Intermediate Level: $55,100 - $62,300

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.