ADMINISTRATIVE SPECIALIST II

University of Georgia

retirement plan

United States, Georgia, Athens

Jan 27, 2025

Posting Details

Posting Number	S13140P
Working Title	ADMINISTRATIVE SPECIALIST II
Department	VPR-Complex Carbohyd Rsch Ctr
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Normal schedule - 8am - 5pm, Monday - Friday
Advertised Salary	Commensurate with experience.
Posting Date	01/27/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	02/10/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Office/Clerical Lead
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	The Administrative Specialist II will manage day-to-day operations for the Boons Research Group.
Knowledge, Skills, Abilities and/or Competencies	Ability to multi-task Familiarity working within a large research environment Strong written and verbal communications skills Ability to work independently with limited supervision.
Physical Demands	None
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Oversees and administers the day to day operation of Dr. Boons' research group which is composed of approximately 7 graduate students, 4 postdoctoral research associates and 3 research professionals

Establish and coordinate communications with collaborators
Organize and participate in conference calls with collaborators across multiple time zones
Independently formulate letters and/or reports many of which are highly confidential in nature
Assist with the preparation of scientific manuscripts, patent applications, grant proposal and other scientific documents
Procure travel and hotel accommodation as well as construct itineraries for guest lectures
Coordinate Dr. Boons' calendar and travel
Assists Dr. Boons in preparing course curriculum
Proctor exams
Organize lab group meetings
Assist with the preparation of personal reports
Webmaster of Boons website

Percentage of time

Duties/Responsibilities

Handles all accounting related matters associated with the ordering of scientific supplies and equipment, including the submission of receiving reports, allocating funds and approving/making payments to invoices.
Processes check requests for all incoming invoices for services rendered, reimbursements for travel expenses and lab supply purchases, entertainment expenses, etc.
Creates travel authorities and makes travel arrangements for conferences, symposiums and meetings for Boons group members
Works closely with OVPR personnel on the purchase of equipment using matching funds
Analyzes monthly financial statements for each Boons account and makes personnel and purchasing decisions, allocating resources and managing grant end dates, etc.

Percentage of time

Duties/Responsibilities

Oversees or assists accountant with accounting related matters associated with the ordering of scientific supplies and equipment, including the submission of receiving reports, allocating funds and approving/making payments to invoices.

Processes check requests for all incoming invoices for services rendered, reimbursements for travel expenses and lab supply purchases, entertainment expenses, etc.
Creates travel authorities and makes travel arrangements for conferences, symposiums and meetings for Boons group members
Works closely with departmental accountant and Office of Research personnel on the purchase of equipment using matching funds
Analyzes monthly financial statements for each Boons account and makes personnel and purchasing decisions, allocating resources and managing grant end dates, etc.

Percentage of time

Duties/Responsibilities	Meet with new Boons group employees and orient them to the CCRC and the Boons lab. This includes: Serve as initial contact for information regarding relocation and other administrative questions. Assist with onboarding Discussing benefit options and ensuring all benefits/employee forms are submitted.
Percentage of time	10