Assistant Director, Data Management

Advancement Services

As a member of the Advancement Services team and reporting to the Assistant Vice Chancellor, Advancement Services, the Assistant Director of Data Management takes a leading role in database maintenance, data integrity, and records management. This role provides leadership and collaboration with key advancement and other university units to ensure the accuracy of advancement data and the efficiency of database and business processes.

The Assistant Director will manage projects through the development, implementation and execution of functional database and process improvement initiatives to support and strengthen the work of the Advancement Division. Responsibilities include data management activities such as imports from internal and external data sources, creating UMSL best practices for data entry and functional planning for the development of business intelligence reporting. This position is a strong partner to the UMSL IT team, ensuring data integrity, security, and processes are aligned and consistent with best practices.

Responsibilities:

• Develop and communicate a comprehensive strategy, with the Associate Vice Chancellor, for data management and audit aligned with organizational goals; stay informed about advancement industry trends and best practices.
• Develop and maintain procedures and data entry standards to ensure data accuracy across various liaison platforms and support quality data processes for advancement division initiatives.
• Develop a data integrity review structure and operating plan. Lead weekly, monthly, quarterly, and annual data maintenance and hygiene efforts. Ensure that data is reliable, secure, and serves the organization's needs effectively.
• Documents standard entry and operational procedures. Develops and deploys training materials to staff.
• Assist with design and evaluation of data sets, validation tables, and the expression of business practice within the relational database toward a streamlined end user experience and efficient UMSL operations best practice. Applies problem-solving skills and data mining techniques to identify and/or address anomalies.
• Protect the integrity of and mitigates risk to data through the design and implementation of audits and best practices for Advancement data management. Audits and organizes large data sets, collaborating internally to foster enhanced data accuracy for operational, reporting, and analytical purposes.
• Support projects that require database changes. Implement and maintain structure and action plan for database health information. Assist with monitoring the database toward ways to improve performance and streamline workflows and operational procedure within the CRM.
• Conduct research and makes recommendations on database products, services, and standards in support of database reimplementation efforts.
• Work with AVC, Advancement Services and IT Leadership to assist with the planning of data imports, exports, and the creation of standardized business insights.
• Carry out data management and guides security policies, standards, and procedures to ensure data accuracy, integrity, and security; collaborate with the AVC, Advancement Services and ITS to implement best practices and compliance with regulatory requirements; ensure standards and best practices for data change deployments, documentation revision, and notifications.
• Collaborate with internal and external stakeholders to understand their needs, challenges and opportunities for data infrastructure enhancements; establish strong relationships with team leads to ensure the successful adoption and utilization of policies and procedures.
• Serves as subject matter expert for data collection and provides guidance to ensure data submissions and extractions are consistent and accurate for internal and external use.
• Works closely with data stewards to accurately capture data needs and usage for translation into database and reporting best practice for UMSL.
• Develops and submits Annual Business Plan, identifying key metrics and milestones necessary to achieve annual goals.
• Manages one or more team of professionals, setting individual annual goals and ensuring performance outcomes are achieved.Offers proactive and consistent mentoring and training to staff to ensure best practice knowledge and implementation.
• Performs other duties as assigned.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

M-F; 8 am-5 pm

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary.

• At least 4 years of experience preferred, including team leadership.
• Proficient in use of reporting software, specifically Excel and PowerBI as well as SQL Server, Dynamics 365, and Microsoft Power tools.
• Proficient with CRM Advance or other relational database management systems.
• Must be able to maintain data management standards including data confidentiality, data entry requirements, and accessing reporting tools.
• Must have a high level of independence in accomplishing the responsibilities of the position.
• Ability to serve as a translator between campus stakeholders and technical groups.
• Knowledge of higher education and university advancement operations.
• Must be able to use sound judgement and discretion.
• Strong organizational and time management skills.
• Ability to work independently while also working as a member of the University Advancement team.
• Ability to troubleshoot technical issues.
  

Pay commensurate with education and experience.
Hiring Range: $58,573-$72,000 Annual
Grade: 11
University Title: 4101--Advancement Assistant Director

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.