Administrative Specialist

Position is for Locations: Murrysville and New Stanton (Hunker), Pa.

Cleveland Brothers, the largest Cat dealer in Pennsylvania, northern West Virginia and western Maryland, has an immediate opportunity for an Equipment Management Services, Administrator.

Cleveland Brothers Equipment Co., Inc., your local Caterpillar dealership, is looking for a highly motivated self-starter to join our growing team of established and successful professionals within our Equipment Management Services (EMServices) group located in Murrysville and New Stanton, Pa.

Position Summary:

This position has a key role in the administrative support of Caterpillar and other OEM-branded equipment service agreements that help our customers lower owning & operating costs and improve uptime and availability of their assets. This individual works directly with the Cleveland Brothers management team, sales, service, support, and other departments providing professional administrative assistance.

Primary Responsibilities:

* Possess excellent verbal, written, analytical, and administrative skills with attention to detail;
* Regularly update and maintain information in dealer business system, and other data base repositories;
* Accurately create and maintain digital files and folders on network drives;
* Maintain, generate, and reconcile accurate invoices weekly, monthly, and annually;
* Create, review, maintain, and update Excel files for daily, weekly, monthly, quarterly, and annual reporting;
* Collect and accurately assemble multiple types of digital, physical, and verbal information from various sources;
* Use existing systems to identify equipment sold with service agreements or other support offerings;
* Ability and proficiency to learn and effectively utilize Caterpillar and dealer web sites and information;
* Professionally maintain confidential files for storage and documentation;
* Serve as back-up support for other positions/duties, as required;

Skills, Knowledge, Qualifications:

Intermediate to advanced computer skills required. Applicants must be proficient with Microsoft office applications. Successful candidates will possess excellent verbal and written administrative skills with an emphasis on accuracy and detail. Ability to prioritize duties, work both independently and within a team. Strong self-starting, interpersonal, professional communication, and multi-tasking skills are required. Must be accountable, flexible, and successful both individually and within a team environment.

Progressive experience and skills, focusing on exceptional internal and external administrative support.
Business administration, office management, or business management degree is preferred, or an equivalent combination of training and experience acceptable to the company.

Why Join the Cleveland Brothers Team

* Market Leading Benefits Package: Medical, dental, vision, life insurance, 401(k) match, short- and long-term disability, health savings account, PTO, Profit Sharing Account.
* Advancement: Take your career to the next level with a dynamic organization that wants to see you succeed! In addition to room to grow in this role, there are limitless opportunities across 29 locations whether you want to move up, or into another division of the company.
* Stability - Cleveland Brothers has been around for 75 years. Experience tremendous job security in an essential role with an organization that is around for the long haul.

About Us: Founded in 1948, Cleveland Brothers Equipment Co., Inc., is the exclusive Cat dealer of western and central Pennsylvania, northern West Virginia and western Maryland, providing new, used and rental equipment, parts and service.

Cleveland Brothers supplies a vast variety of solutions and products, including construction machinery, industrial diesel and gas engines and generators, air compressors and boosters, oil and gas machinery and much more, in addition to full truck service for all makes and models. With 29 locations, customers have access to all of the parts and equipment needed to get the job done, backed by industry-leading technicians and staff. For more information, please visit www.ClevelandBrothers.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.