Executive Assistant, SVP of Membership and Donor Operations

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Bozeman, Montana; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.

POSITION SUMMARY

Under the guidance of Tim Prestridge, SVP Membership & Development Operations, this position supports the Membership & Development Operations teams within the Development department and a variety of special projects. They will provide full day-to-day administrative support to the SVP Membership & Development Operations including calendar management and scheduling, planning travel logistics, and meeting coordination. They will also play a key role in effectively coordinating several projects overseen by the SVP Membership & Development Operations. The ideal candidate is a self-starter, quick learner and knows how to manage his or her own work and balance assignments. The individual in this role must be comfortable working in an independent, flexible, and efficient manner in a fast-paced work environment and be able to prioritize projects. Excellent research, writing, interpersonal, and project coordination skills are required. The candidate must be skilled at working in a collaborative culture and possess good judgment and tact.

The position you are applying for is part of the bargaining unit represented by The Washington Baltimore News Guild (WBNG / The Newsguild-CWA Local 32035).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions:

Work closely with the SVP Membership & Development Operations to provide administrative support on daily activities, including calendar management and scheduling, processing of correspondence, invoice and expense reporting, file maintenance, preparation of presentations, reports and other materials. Complete other administrative duties (copy, scan and distribute documents, etc.), as required.
• Manage material gathering, administer the collaborative online space for materials and agendas, and participate in meetings to take notes.
• Process and track vendor contracts, ensuring compliance with institutional processes for approval and vendor setup.
• Coordinate travel arrangements and occasionally support the SVP Membership & Development Operations during travel.
• Liaise with SP&O and Finance team members at the request of SVP Membership & Development Operations to support budget deliverables and deadlines.
• Prepare briefing materials, conduct research, and draft documents.
• Provide ad-hoc hands-on support for a variety of projects and roles.
• Working with relevant NRDC staff, ensure initiatives and projects are on track in terms of timeline and content. Provide early warning and follow up when something is in danger of going off-track. Identify barriers to project completion and help overcome them.
• Track and follow up on SVP Membership & Development Operations requests and work assignments as needed, to ensure timely response.
• Maintain Membership & Development Operations calendar and ensure projects and events are well coordinated and communicated.
• Provide analytical support which may include research, project or situation assessment, data gathering and reporting.
• Ensure seamless communication across Membership and Donor Operations teams following organizational administrative guidelines.
• Provide administration coverage for the Senior Executive Associate to the CDO when necessary.

The above list of duties is not comprehensive but generally demonstrates the types of matters under this position's responsibility. Other duties may be assigned.

Minimum Education & Experience:

• 5 to 7 years administrative or office management experience including 3 years' experience in an Executive Assistant or equivalent role, supporting C-suite or Director level staff (for profit or nonprofit)
• BA/BS degree or equivalent work experience

Skills, Abilities, Competencies

• Excellent PowerPoint, Word and Excel skills.
• Experience using Adobe InDesign a plus
• Strong project management and project coordination skills
• Proactive, detail oriented, problem solver with the ability to deliver high-quality results on-time
• Experience working with multiple teams, priorities, and projects at the same time
• Strong writing and researching skills
• Ability to and passion for facilitating the work of a senior leader and helping a team run successfully
• Superior organizational skills and ability to prioritize and balance multiple tasks in a fast-moving environment
• Ability to perform administrative tasks well and simultaneously adjust focus between "big picture" strategic work and day to day "to dos" with ease
• Strong research and analytical skills; ability to translate material logically and share ideas and recommendations clearly
• Demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity
• Excellent communication skills, both written and verbal
• Comfortable interacting with staff at all levels and representing the ideas or position of the SVP Membership & Development Operations clearly and diplomatically, when needed
• Idea generator who can think creatively with practical accomplishment in mind. Can come to the position with ideas on how to make the Executive Assistant position most successful
• Collaborative spirit; enjoys being part of a team
• Ability to travel to NRDC U.S. based offices, approximately 5% annually
• Commitment to NRDC's mission, values, and DEI principles

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position within the described work environment.

Frequently: Perform desk-based computer tasks

Frequently: Ability to interact and communicate with employees and others as necessary

Frequently: Attend planned meetings and collaborate with management and coworkers

Occasionally: Ability to attend events and activities in the office or offsite

Work is sometimes performed primarily in office. The noise level in the work environment is usually quiet in office settings and moderate in other situations. Hours of employment may sometimes require working flexible and/or longer hours, including nights and weekends, when necessitated by projects. The job includes work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $74,000 to $85,000.

NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

To apply, visit www.nrdc.org/careers and upload your resume and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person resume drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.