Assistant Director of Donor Relations & Events

External and Donor Relations

Join our dynamic team and make a meaningful impact. Reporting directly to the Assistant Vice Chancellor for External and Donor Relations, the Assistant Director of Donor Relations & Events will be responsible for the organized and creative planning, development, and execution of donor experiences and executive level events that successfully promote and advance the positive image and reputation of the University and its mission. Housed in the University's Division of Advancement, the Assistant Director will plan and execute the logistics for development and engagement events of varying sophistication, complexity, and scope. These activities range from discrete, program-specific functions to large-scale, highly complex programs for the University.

Primary responsibilities include:

• In collaboration with the Assistant Vice Chancellor, External & Donor Relations and colleagues, coordinates and executes high impact donor stewardship and recognition events, activities, and unique touchpoints for UMSL's donor giving societies as well as deliverables for funded naming opportunities.

• Organizes, manages, and coordinates the production and execution of events to support the goals and objectives of the University Division of Advancement and Office of the Chancellor, inclusive of event planning, pre-event interactions, donor and vendor relations, on-site details, event program and preparation, and post-event follow-up.

• Maintains accurate data and records; completes all pre- and post-event reporting in a timely and accurate manner seeking opportunities for continuous improvement.

• Collaborates with Advancement partners to develop data-driven invitation lists and event messaging materials and language.

• Develops and manages production timelines and other documents, drafts briefings for campus partners.

• Manages budget, assesses financial implications, and effectively negotiates cost containment strategies and vendor relationships as necessary.

• Supports University signature events such as groundbreakings, ribbon-cuttings, and other stewardship engagement activities.

• Interacts with all internal and external constituents including staff, contractors, vendors, faculty, students, alumni, donors, and guests, professionally. Serves as an enthusiastic team member and leads by example.

• Mentors Student Ambassadors on event administrative/production tasks and constituent relations ensuring accuracy of information, and positive outcomes.

• Serves as an active and enthusiastic partner to all advancement functions and campus colleagues to foster strategic, effective, and collaborative efforts that are informed through research of best practices and constituent feedback.

• Applies operational business practices to assist completion of work by others.

• Sets event annual goals and metrics, event-specific objectives and project plans, and uses judgement to ensure stakeholder expectations and outcomes are achieved.

• Coordinates resources and sets daily priorities to meet operational objectives.

• Performs additional duties as assigned.

Monday - Friday; 8AM - 5PM
40 hours/week to include some evening or weekend activity as needed for event schedule.

"A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

Qualifications include:

• Expert computer skills needed.
• Ability to balance multiple concurrent priorities and work effectively in a large, complex institutional setting.
• High level of customer service skills, including demonstrated ability to understand and address the unique needs of a wide variety of audiences.
• Outstanding attention to detail and commitment to quality.
• Excellent interpersonal skills, including verbal, written and organizational skills.
• Ability to work independently and as part of a team.
• Ability to lift 25 lbs. and occasionally work on feet for periods of time.

Pay commensurate with education and experience.
Hiring Range: $55,000 - $70,000 Annual
Grade: GGS-9E
University Title: Manager Event Service

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

https://www.umsl.edu/proud/index.html

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.