Career Advisor

#CA-FT

The Career Advisor plays a vital role in supporting medical students' academic and professional development. This position provides individualized career advising using AAMC resources, facilitates workshops, and reviews key application materials such as Noteworthy Characteristics, CVs, and Personal Statements. It includes helping students identify extracurricular opportunities, connecting them with residents and alumni for mentorship, and collaborating with curriculum teams to plan career-focused sessions. The role also involves overseeing a comprehensive coaching program by supporting coaches through training, resources, and event coordination, while maintaining program evaluations and integrating coaching initiatives into the curriculum. As a primary triage point for students, this position addresses administrative needs, provides guidance on social and academic challenges, and offers reassurance to students facing emotional distress. Additional responsibilities include assisting in department events such as Transition to Medical School, Match Day, and Graduation, and coordinating the specialty advisors program by organizing specialty-focused events, workshops, and mentorship opportunities. This multifaceted role demands strong organizational and interpersonal skills to ensure students receive holistic support throughout their medical education.

Involves a wide range of student services duties and responsibilities for an academic school. Provides assistance to the dean / chair, faculty, and students in academic advising, recruitment, admissions, student orientation and events, career counseling, and related programs.

Experienced professional who knows how to apply theory and put it into practice within depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.

Apply By Date: January 26, 2025 at 11:59pm. Selection activities may start at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training.
• At least 2-3 years of experience in academic advising, career counseling, or a related role, in higher education or medical education.
• 1-2 years of experience managing or supporting programs, including scheduling, event planning, and resource development.
• Demonstrated experience providing direct support to students, including handling administrative needs, addressing social and academic challenges, and making appropriate referrals to resources.
• Experience planning and executing small and large-scale events, such as workshops, mentorship sessions, and milestone celebrations.
• Proven ability to work with diverse stakeholders, including faculty, staff, and students, in a team-oriented environment.
• Familiarity with student management systems, learning management platforms (e.g., Elentra), or other administrative tools, with at least 1 year of relevant experience.
• Working knowledge of advising and counseling techniques.
• Multicultural competencies; ability to work with diverse populations.
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
• Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
• Basic knowledge of planning and executing events such as workshops, orientations, and milestone celebrations.
• Awareness of common student challenges, including academic, social, and emotional concerns, and resources to address them.
• Strong verbal and written communication skills for interacting with students, faculty, and staff, as well as preparing newsletters and other materials.
• Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
• Empathy, cultural competency, and the ability to build trust and rapport with diverse student populations.
• Adept at identifying and addressing student needs, whether academic, administrative, or personal.
• Proficiency in using tools like Microsoft Office, database systems, and web platforms for program management and communication.
• Capacity to provide individualized guidance and connect students with appropriate resources and mentors.
• Ability to coordinate logistics for meetings, events, and workshops.
• Capability to maintain and improve coaching and specialty advisor programs through evaluation and resource development.
• Ability to handle emotionally sensitive situations and provide immediate, compassionate support to students in distress.
• Effectiveness in working with cross-departmental teams and stakeholders to achieve shared goals.
• Ability to analyze student feedback and program evaluations to enhance coaching, advising, and support
• services.

Preferred Qualifications

• Prior experience working in a medical school, health system, or academic healthcare environment.
• Experience contributing to programs or initiatives that promote diversity, equity, and inclusion within academic or healthcare settings.
• In-depth understanding of medical school curricula, residency application processes, and career pathways in the healthcare field, including the role of AAMC tools and guidelines.
• Awareness of milestones and challenges specific to medical students, such as transitions from preclinical to clinical years, preparing for residency applications, and matching.
• Knowledge of FERPA, HIPAA, Title IX, and other regulations relevant to student confidentiality and safety within an academic health system.
• Experience providing academic and career advising tailored to medical students, including guidance on specialty selection, away rotations, and residency preparation.
• Skill in using UC Davis Health-specific systems for program coordination and student communication.
• Ability to respond effectively to medical students experiencing high-stress situations, leveraging resources within the UC Davis Health system for support and resolution.

Key Responsibilities

• 30% - Career Advisor
• 30% - Programs Coordinator
• 20% - Serve as triage point for
  students
• 15% - Student Development Office
  Support
• 5% - Multiple Mini Interview

Department Overview

The Office of Medical Education (OME) is dedicated to the support and advancement of the
teaching mission of the School of Medicine. The primary goal of the department is to
create a supportive and stimulating learning environment that nurtures the requisite and
enduring attitudes, skills, and knowledge required of excellent physicians. OME is an
interdisciplinary team which provides a variety of services directly to students and faculty,
including: instructional materials, financial aid, counseling, tutoring and support for special
programs. OME staff offer support for various School of Medicine and Health System
committees, including the Promotions Board, the Committee on Educational Policy, and the
Educational Advisory Board. Finally, OME sponsors a number of special programs in
support of the academic mission and is able to assist with the presentation of those
sponsored by other administrative and academic groups.

POSITION INFORMATION

• Salary or Pay Range: $2,145.59 - $3,808.43
• Salary Frequency: Biweekly
• Salary Grade: Grade 19
• UC Job Title: STDT SVC ADVISOR 3
• UC Job Code: 004575
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift Hours: Day
• Location: Education Building (HSP033)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This position is not an H-1B visa opportunity.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks