Administrative Assistant

A. M. Castle & Co. has over 130 years of experience as a leader in the metals service center industry. We provide exceptional benefits, including but not limited to: medical, dental, vision, 401K match, paid time off, paid parental leave, employee recognition, disability benefits, and tuition reimbursement.

PURPOSE:

This position is responsible for providing administrative support within assigned department(s) and or location(s).

ESSENTIAL DUTIES & RESPONSIBILITIES (performs other duties as assigned):

Assists with one or more of the following:

• Creates and maintains department/locations documents, files, and records.
• Works closely with the Human Resources department to schedule and conduct onsite interviews, track attendance, and update and/or verify timekeeping records.
• Runs reports.
• Courteously answers and routes phone calls.
• Greets and directs visitors (vendors, sales calls, customers, employees).
• Prepares, processes, receives, sorts, and distributes mail and packages.
• Schedules and coordinates meetings and/or events.
• Orders office supplies and works with IT to ensure office equipment is functioning properly.
• Processes invoices.
• Collaborates with employees in various departments to respond to employee, leader, and/or customer needs.
• Drafts and maintains standard operating procedures and instructions.
• Assists with special projects as requested.

REQUIRED QUALIFICATIONS:

• Advanced written and oral communication skills
• Proficient in the use of Microsoft Outlook, Word, and Excel
• Ability to multi-task and prioritize work
• Exceptional organizational skills

PHYSICAL REQUIREMENTS & WORKING CONDITIONS:

• General office environment (keyboard, mouse, telephone use)
• Manual dexterity (grasp, hand/wrist movement)
• Stand, walk, stoop, bend, reach
• Push/pull
• Light Lifting (25lbs or less)

We are an Equal Opportunity Employer

Please view Equal Employment Opportunity Posters provided by OFCCP

Company Overview: Founded in 1890, A. M. Castle & Co. is a global distributor of specialty metal and plastic products and supply chain services, principally serving the producer durable equipment, oil and gas, commercial aircraft, heavy equipment, industrial goods, construction equipment, retail, marine and automotive sectors of the global economy. Its customer base includes many Fortune 500 companies as well as thousands of medium and smaller-sized firms spread across a variety of industries. Within its metals business, it specializes in the distribution of alloy and stainless steels; nickel alloys; aluminum and carbon. Together, Castle operates service centers located throughout North America, Europe and Asia.