Travel Audit/Accounts Payable Technician

This position will be responsible for managing Chrome River, inputting invoices and credit memos using the University's eProcurement/ ERP Accounts Payable modules and purchase order matching functionality, analyzing and resolving unmatched invoices, working with the Purchasing Department on vendor statements, and collaborating with other departments to research items related to invoice discrepancies. The incumbent must possess the ability to promote a positive work environment, the spirit of cooperation and support for co-workers, and professionalism within the organization when interacting with internal customers, external suppliers, and business partners.

Receive, audit, and process requests for payment of travel reimbursements. Review documentation for accuracy and adherence to State and University guidelines. (This process requires judgment and an understanding of the University's Chart of Accounts, BANNER accounting system, WSSU, and State Budget Management Travel Policies and Procedures) and verify initial documentation for completeness and authorized signatures.

This position serves as T-Card Administrator in the aspects of auditing reconciliation process within Chrome River for accuracy and completeness as well as adherence to State ( OSBM) and WSSU Travel Policies.

This position will assist the other Accounting Technician with auditing of non-employee, employee, contracted services, and interdepartmental payments and running checks and matching invoices to checks.

This position will also participate in testing in Banner upgrades, if needed. The Travel Audit/AP Technician will also provide training for campus personnel on Travel polices and Chrome River.

Responsible for communicating State and University travel policies and procedures to faculty and staff, as described in the Travel section of the State Budget Management Manual. Handling travel request requires extreme attention to detail, strict adherence to policy, and the need to constantly educate the campus community.

This position conducts scheduled travel Training sessions (Travel 101 and T-Card) on a weekly basis to explain travel policies and procedures for completing travel forms and to inform the campus community of changes in travel. This communication is designed to help travelers understand and stay abreast of Policies and Procedures such that travel requests are processed in a timely manner.

Ability to understand system generated diagnostic reports in order to resolve accounts payable issues. Ability to utilize Microsoft Excel spreadsheets and Word software.

Produces work that is accurate, thorough, and demonstrates sufficient analysis and decision-making to meet the requirements of the employee's position and profession.

This position will be the serve as the Travel Audit/AP Technician for the University.

Financial Services Room 122 - 1604B Lowery Street

High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Optional Guidelines:
* Contributing: High school diploma or equivalency and two years of experience in accounting work.
* Journey: High school diploma or equivalency and three years of experience in accounting work. Associate's degree in business administration or accounting.
* Advanced: Bachelor's degree in business administration or accounting; or Associate's degree in business administration or accounting and one
year of experience

This position requires a working knowledge of accounting principles and practices. It requires understanding, interpreting, and applying regulations and policies to provide better customer service to University travelers and eliminate audit findings. The ability to use professional judgment is necessary to handle many exceptions and assess problems to determine a plan of action is required. Excellent oral and written skills are required since this position communicates professionally with vendors, faculty, staff, students, and parents. This position must also have the ability to remember detailed procedures in order to efficiently and successfully complete the work required.

12 months

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment.

If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered.

Failure to complete the application completely may result in you not being considered for the vacant position.

Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Winston Salem State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran and National Guard.

If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834

Receive, audit, and process requests for payment of travel reimbursements. Review documentation for accuracy and adherence to State and University guidelines. (This process requires judgment and an understanding of the University's Chart of Accounts, BANNER accounting system, WSSU, and State Budget Management Travel Policies and Procedures) and verify initial documentation for completeness and authorized signatures.

This position serves as T-Card Administrator in the aspects of auditing reconciliation process within Chrome River for accuracy and completeness as well as adherence to State ( OSBM) and WSSU Travel Policies.

This position will assist the other Accounting Technician with auditing of non-employee, employee, contracted services, and interdepartmental payments and running checks and matching invoices to checks.

This position will also participate in testing in Banner upgrades, if needed. The Travel Audit/AP Technician will also provide training for campus personnel on Travel polices and Chrome River.

Responsible for communicating State and University travel policies and procedures to faculty and staff, as described in the Travel section of the State Budget Management Manual. Handling travel request requires extreme attention to detail, strict adherence to policy, and the need to constantly educate the campus community.

This position conducts scheduled travel Training sessions (Travel 101 and T-Card) on a weekly basis to explain travel policies and procedures for completing travel forms and to inform the campus community of changes in travel. This communication is designed to help travelers understand and stay abreast of Policies and Procedures such that travel requests are processed in a timely manner.

Ability to understand system generated diagnostic reports in order to resolve accounts payable issues. Ability to utilize Microsoft Excel spreadsheets and Word software.

Produces work that is accurate, thorough, and demonstrates sufficient analysis and decision-making to meet the requirements of the employee's position and profession.