Legal Secretary

Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good!

As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the Worlds Most Admired Companies.

Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.

James F. Butler & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking an Legal Secretary to join the Jericho, New York. Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys in a fast-paced high volume environment. Duties include calendaring and scheduling, processing mail and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs.

• Required hours are Monday - Friday, 8:30am - 5:00pm or 9:00am - 5:30pm

• The office is located at 300 Jericho Quadrangle, Suite 260, Jericho, NY 11753

Responsibilities may include but are not limited to:

• Applies specialized knowledge of legal procedures
• Requesting and bookmarking medical records
• Discovery follow-up
• Drafting routine correspondence and legal documents

• Previous Experience required
  • 2-5 years of recent civil defense litigation secretarial experience preferably in insurance defense or personal injury
  • Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements
• Key Skills required
  • Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking
  • Experience with medical record requests and discovery process
  • Experience drafting simple motions and pleadings
  • E-filing experience with New York E-filing procedures
  • Ability to adapt to a corporate law environment
  • Strong written and oral communication skills (proofreading, attention to detail, formatting)
  • Accurate typing skills needed
• Technology/software experience required
  • Working knowledge of Microsoft Office Suite
  • Working knowledge of Case Management system

Additional Details:

• Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.
• Hybrid work arrangement.
• Travel not required.

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