Administrative Support Assoc

North Carolina Agricultural & Technical State University

life insurance, flexible benefit account, paid holidays, sick time, 401(k), 403(b)

United States, North Carolina, Greensboro

Jan 14, 2025

Posting Details

Classification Information

Classification Type	EHRA

Position Overview

Primary Purpose of Position	Generate check and ACH payment cycles for payments processed in Banner Finance accurately. Coordinate with cash management staff and disbursement group regarding check write outcomes. Alert necessary personnel for further investigation and action relating to breach of controls. Ensure proper handling of payments (special handling, additional attachments). Set up and maintain accurate records relating to check stock numbering and alert necessary personnel when supply level is low. Facilitate entry of specialized journal entries in the Banner Finance system. Scan and index accounting documents into the BDM system in a timely and organized manner. Serve as backup assistance for p-card reconciliation processes, infraction tracking. Provide notary and other customer services to the community. Receive returned checks. Checks written by the University can be returned in the mail for various reasons. Find out the reason for the return and handle accordingly. Receive checks made payable to the University. Research to determine ownership and deposit accordingly. Facilitate the escheat process. Review the outstanding check list for outstanding checks, send out letters to the payees, and escheat based on the age of the check. Set up accounts payable vendors for ACH. Handle vendor requests for ACH set up in Banner Finance accurately and timely. Other duties as assigned.
Primary Function of Organizational Unit	The mission of the Accounting Office, is to provide an effective and efficient financial reporting and cash management/disbursement operation within the Comptroller's Office, which supports the instructional and research mission of the University.
Minimum Requirements	High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred Years Experience, Skills, Training, Education
Required License or Certification
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.	On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Position Information

Working Title	Administrative Support Assoc
Position Number	008922
Recruitment Salary Range	Commensurate with education and experience
FLSA	Exempt
Appointment Type	Permanent - Full-time
Tenure Track	No
FTE
If Time Limited, Appointment Length
Organizational Division	Asst VC Bus & Fin/Comptroller
Organizational Location	VC for Business & Finance
Organizational Unit	General Disbursement

Posting Detail Information

Posting Number	EPA2515
Open Date	01/14/2025
Close Date - for postings that do not use Open Until Filled	01/31/2025
Open Until Filled	No
Open Until Filled Minimum Application Period Postings: Positions remaining posted after this date are continuing to accept applications, but may close at any time. Applications received by this date will receive full consideration, applications received after this date may receive consideration depending upon the status of the search
Date Position Available	01/15/2025
Special Instructions to Applicant	You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. *Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting.* Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity. Employee Benefits available to NC A&T State University permanent employees include the following and more: Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Blue Cross Blue Shield of NC - Health Benefits NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans - 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link	https://jobs.ncat.edu/postings/35731